Uninterruptible Power Supply (UPS) Units REBID

The School Board of Seminole County, Florida, is conducting a competitive bid (ITB #24250045B-GM) for a re-procurement of 125 Uninterruptible Power Supply (UPS) Units to refresh infrastructure across 64 instructional facilities. The solicitation seeks qualified resellers to provide UPS units with specific technical requirements, including a minimum 2000VA/1.92KWatts output, rack/tower compatibility, hot-swappable battery modules, and built-in network management capabilities. Bidders must provide UPS units and corresponding SNMP management cards, with a mandatory manufacturer-consistent approach requiring all equipment to be from the same manufacturer. The procurement is structured as an E-Rate eligible project, with vendors required to be registered with the Universal Service Administration Company (USAC) and possess a Service Provider Identification Number (SPIN). Key procurement dates include a voluntary pre-bid meeting on February 5, 2025, at 9:30 AM EST via WebEx, with bid submissions due on February 24, 2025, at 1:00 PM EST through VendorLink. The award will be based on the lowest combined total cost for UPS units and SNMP management cards, with a minimum two-year manufacturer's warranty requirement. Evaluation criteria focus on responsiveness, pricing, and meeting the specified technical specifications.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Thirteen technology and computer solutions companies submitted bids, including Accord Technologies LLC, AC & DC Power Technologies, Coast to Coast Computer Products, CPE Plus, and United Data Technologies, representing vendors from multiple states such as Georgia, Texas, California, Florida, and others. United Data Technologies was ultimately recommended as the preferred vendor, with a bid for Orion Power Systems UPS units at $908.99 per unit with a pre-installed network card. The procurement allows for potential federal universal service E-Rate fund reimbursement through the Billed Entity Applicant Reimbursement (BEAR) method, with the School Board planning to purchase equipment using district funding. The contract term is set for 12 months, beginning March 11, 2025, or upon Board approval, with the School Board reserving the right to cancel with 30 days' notice. Pricing for the UPS units varied significantly among bidders, ranging from $687.05 to $2,307.50 per unit, and SNMP management cards ranging from $87.72 to $382.55, indicating a competitive bidding environment.