24250045B-GM_UPS_RE-BID_Addendum_1.pdf

Addendum No. 1 Page 1 of 3 24250045B-GM RE-BID Uninterruptible Power Supply (UPS) Units

ADDENDUM No.1 to INVITATION TO BID

ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:

January 23, 2025 Ginger Midgett, Procurement Agent II

Email: midgetgn@scps.k12.fl.us Phone: 407-320-0057

SOLICITATION TITLE & NUMBER:

24250045B-GM RE-BID Uninterruptible Power Supply (UPS) Units

SOLICITATION OPENING DATE & TIME:

February 24, 2025 at 1:00 P.M.

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO. 24250045B-GM RE-BID - Uninterruptible Power Supply (UPS) Units.

A. BID DUE DATE EXTENSION

The Bid Due Date has been extended to February 24, 2025 at 1:00 PM EST.

B. THE FOLLOWING FORMS HAVE BEEN REVISED AND REISSUED IN THEIR ENTIRETY:

☐ EXHIBIT A, TENTATIVE SCHEDULE

☐ EXHIBIT B, PRICE SCHEDULE

☐ ITB DOCUMENT

A. REQUEST FOR INFORMATION

Q1. May proposers resubmit the signed customer references which they secured and submitted on or before December 16, 2024, or do you require newly signed references?

A1. Vendors may submit references submitted on or before December 16, 2024 as long as they meet the

ITB criteria of being completed within one year of the bid submittal.

Q2. Re: the single inside delivery. Can you advise - Is it ground floor or upper floor?

A2. A single inside delivery point is on the ground floor. All delivery trucks MUST come equipped with their own lift gate, and drivers MUST be able to unload pallets without assistance.

Q3. If a single delivery spot is on an upper floor, is there an available freight elevator in service throughout delivery hours?

A3. Not applicable. A single inside delivery point is on the ground floor.

Q4. To enable all to calculate delivery time & costs, what is the approximate length in feet of the longest carry from the truck side to your single delivery spot inside?

THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127

Addendum No. 1 Page 2 of 3 24250045B-GM RE-BID

A4. Approximately 75 feet.

Q5. Re: your preferred submission format. To make your work easier in isolating and comparing price Schedule

“B” do you wish that Price Schedule “B” be uploaded separately as its own PDF and not be included in a single pdf with the other 8 attachments? Or does uploading everything as a single pdf work for you?

A5. The preference of the district is for vendors to submit an excel document separately and a PDF document as part of the full submittal. Please note that the price sheet must be signed.

Q6. Why was the original bid cancelled?

A6. This bid had to be cancelled and re-bid due to a transmission error between the district and our e-rate consultant. There was no material change to the scope or specifications.

Q7. Are references required to be from Florida-based customers?

A7. No. You may submit references from any customer regardless of location.

Q8. If I don’t submit three (3) references, will I be disqualified?

A8. We require three (3) references to be considered responsive to our solicitation. If you are the low bidder, but missing references, we may allow 24 hours to complete that requirement before we would consider you non-responsive. Please note that is for this bid only. Future bids may not include this allowance.

Q9. Are the previous bid results available?

A9. You may access the previous bids for this commodity on Vendorlink: 22230045B-AZ and 23240055B-

VG RE-BID. The documents for cancelled bid, 24250045B-GM, are not available as we have this active RE-BID in progress.

Q10. Can you tell me if the erate payments would be made using Billed Entity Applicant Reimbursement (BEAR) or Service Provider Invoicing (SPI)?

A10. SBSC will be purchasing all equipment with available district funding and then leveraging the Billed

Entity Applicant Reimbursement (BEAR) method with USAC for reimbursement.

Q11. Are we able to order the units with the NMC installed in the units already?

A11. Yes. You are able to provide the units with the SNMP network cards already installed.

The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Ginger Midgett, Procurement Agent II at midgetgn@scps.k12.fl.us or by phone at 407.320.0057.

Sincerely, Gregory A. Long, MBA, CPPO, C.P.M.

Director of Purchasing and Distribution Services

Addendum No. 1 Page 3 of 3 24250045B-GM RE-BID

Attachment

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.

This is to acknowledge receipt of this addendum, which will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE EMAIL

DATE PHONE NUMBER

***END OF ADDENDUM NO. 1***