UDOT RFP- UDOT Regional Welding and Fabrication Services - IN LIEU OF

The Utah Department of Transportation, Procurement Services is requesting proposals for regional welding and fabrication services across five geographic regions of the state, with proposals due September 3, 2026, and expects to award multiple contracts. This is an "In Lieu Of" notice replacing a previously released solicitation.

Vendors must demonstrate a minimum of five years of experience in the required service areas: dump body rebuild, installation, and repair; tow plow repair; spreader repair and rebuild; snowplow and wing plow repair; and hydraulic cylinder and snowplow installation. UDOT reserves the right to inspect contractor facilities prior to award to verify adequate parts inventory and service capability. A current business license is a mandatory requirement to qualify as responsive.

The contract term is five years with no renewal options. Pricing must be guaranteed for the first twelve months of the contract, with no changes to shop labor rates during this period. All parts quotes must be based on a percentage discount from manufacturer pricing, with the discount percentage remaining constant throughout all renewal terms. Price adjustments may occur only at the contract anniversary date and require at least thirty days' notice and documented justification. Contractors must immediately pass on any price reductions or higher discounts offered by manufacturers to UDOT. Contractors must honor a minimum twelve-month parts guarantee and a minimum six-month labor guarantee beginning when equipment is returned to UDOT. UDOT does not guarantee a minimum or maximum purchase amount and reserves the right to purchase on an as-needed basis.

Evaluation occurs in four stages: responsiveness determination based on business license and five years of experience; technical proposal evaluation (500 points available, 300-point minimum required to advance, scored on experience and facility information, personnel qualifications, scheduling process, and references); cost proposal evaluation (100 points, with lowest cost receiving maximum points and others receiving proportional points, capped at 200 percent of lowest cost); and final award based on combined technical and cost scores within 70 percent of the highest score. Cost evaluation uses a specific formula whereby the lowest total estimated project cost for constructing a gate base and support structure according to sample blueprints receives 100 percent of available cost points. Proposals must remain valid for a minimum of 120 calendar days after the proposal due date. Proposals are submitted electronically with cost proposals separated from technical proposals.

Standard insurance requirements include commercial general liability of $1 million per occurrence and $3 million aggregate, and commercial automobile liability of $1 million combined single limit if vehicles are used. All deliveries are F.O.B. Destination Freight Prepaid.