2-02. Scope of Work and Associated Requirements.doc

UTAH DEPARTMENT OF TRANSPORTATION WELDING AND FABRICATION

Scope of Work and Associated Requirements

I. GENERAL SPECIFICATIONS

1. Scope:

· The repair services involved will include but is not limited to:

· welding;

· dump body rebuild,

· install, repair; and replacement;

· tow plow repair;

· repair, and rebuild various brands of spreaders;

· repair of snow plows and wing plows;

· install hydraulic cylinders and snow plows.

If you are not qualified in any of these areas, please identify services that your company is not qualified to complete and upload as an attachment with bid document.

NOTICE: This solicitation is intended to result in multiply award contracts.

2. Coordination of Contracts:

· UDOT reserves the right to require the vendor to coordinate the use of existing UDOT or State of Utah contracts to furnish other materials or services to complete the project.

3. Parts and Component Pricing:

· All quotes for parts are to be based on a percent decrease as listed in the contractor’s contract. Percentage discount off of parts list and items associated with the scope to be supplied upon request.

4. Itemized Estimates for Labor and Repair:

· Prior to beginning repair, but after any diagnostic and/or teardown work, the awarded vendor must submit an itemized, written, no charge estimate for labor and materials for any amount.

5. Purchase Order Acknowledgement:

· A purchase order acknowledgement shall be sent to the ordering location upon receipt of an order. A packing list shall be submitted to the same time the parts / services are delivered.

6. Product/Labor Warranty:

· Vendor must honor a minimum 12-month parts guarantee.

· In addition, the vendor must honor a minimum of no less than 6 months labor guarantee. The warranty period shall begin when equipment is returned to UDOT.

7. Labor Rate:

· Labor Rate must encompass the services listed in the scope

8. Delivery:

· Delivery and pickup of equipment will be provided by UDOT, unless otherwise agreed upon.

9. Facility Inspection:

· UDOT reserves the right to inspect Contractor's facility to determine the adequacy of their parts and service ability prior to contract award.

10. Company Experience:

· Company must have a minimum of 5 years or experience providing services required in the scope.

II. Contract Information

1. PRICE GUARANTEE:

Upon request Vendors must provide current Manufacturers Price List (MPL) or current pricing for specific items.

The parts percentage of discount shall remain the same for all renewal terms of this contract. Pricing shall be considered firm for the first 12 months of the contract. There shall also be no change in the listed Shop Labor for the first 12 months.

Price adjustments for services may be allowed only during the contract anniversary date providing the adjustment is made owing to legitimate increases in the contractor's operating expenses, e.g. raw materials, fuel, taxes, etc.

A written request for an increase with supporting documentation e.g. updated MPL must be received by the UDOT Contract Administrator, at least thirty (30) days prior to the effective date of the increase.

Increases shall not be effective unless they are approved by the UDOT procurement manager.

Price decreases or higher discounts available from the manufacturer shall be immediately passed on to STATE. When the manufacturer offers price reductions or higher discounts, the Contractor must notify Contract Administrator, and must pass those discounts on to UDOT at once.

2.

QUANTITY ESTIMATES

UDOT does not guarantee to purchase any amount under this contract. Historical usage may not be representative of forthcoming need.

Scope of Work