TV studio and broadcasting - equipment and services - bid #26-0309

The School Board of Sarasota County, Florida is seeking competitive bids for a one-year contract to establish an agreement for TV studio and broadcasting equipment and services (Bid #26-0309). The procurement aims to secure a vendor capable of supplying, installing, and maintaining comprehensive broadcasting technology for the school district's media operations. Required services include equipment procurement, installation, repair, and maintenance across standard and non-standard hours, with vendors expected to provide percentage discounts from manufacturer suggested retail price (MSRP) or catalog pricing. Bidders must demonstrate a minimum of three years of experience in TV studio and broadcasting services and provide three commercial references of comparable scope. The solicitation covers equipment from brands like AJA, Apple, Sony, and Blackmagic Design, with electronic submissions required via the Bonfire Portal by September 19, 2025, at 1:00 p.m. EST. Recommended awards will be posted on October 14, 2025, with Board action scheduled for October 21, 2025.

The procurement includes several set-aside and certification opportunities for small and minority-owned businesses, with a specific SMBE (Small/Minority Business Enterprise) Certification Form allowing vendors to self-identify as African American, Asian American, Woman Owned, Hispanic American, or Native American-owned businesses. Vendors must also complete affidavits certifying they do not engage in coercive labor practices and are not owned or controlled by foreign countries of concern, including China, Russia, Iran, North Korea, Cuba, Venezuela, and Syria. The contract allows for potential two additional one-year renewal periods and includes provisions for emergency response, requiring vendors to prioritize goods and services during public emergencies, hurricanes, or disasters. Contractors can request up to a 10% mark-up for rental equipment and subcontracted services, with no mark-up permitted during declared disaster scenarios. While specific budget ranges are not explicitly stated, the solicitation suggests a flexible, cost-plus invoicing model that can accommodate various equipment and service needs for the school district's broadcasting infrastructure.