Trash Compactor Rental, Trash Removal and Disposal Services

The State of West Virginia, specifically the Department of Health Facilities for Welch Community Hospital located in Mineral County, is seeking a contractor to provide comprehensive trash compactor rental, trash removal, and disposal services through solicitation number ARFQ WEH2500000017. The procurement requires a vendor to supply and maintain one 35-cubic yard all-steel compactor with a standalone power station, compatible with a 3-phase 208 electric hook-up, for a 12-month contract period. The service includes bi-weekly haul services, with an estimated 220 tons of waste disposal, and will require the contractor to transfer trash to an appropriate landfill while maintaining compliance with local, state, and federal disposal regulations. Vendors must be registered with the WV Secretary of State's Office and licensed by the State of West Virginia Public Service Commission to dispose of refuse. Key submission requirements include providing landfill destination information, tonnage receipts, and adherence to all specified technical specifications. The solicitation requires responses to be submitted by June 26, 2025, at 1:30 PM, with a vendor question deadline of June 17, 2025, at 10:30 AM. Evaluation will be based on the lowest Grand Total Cost while meeting all required specifications.

The procurement demonstrates preferences for small, women-owned, and minority-owned businesses, with additional considerations for domestic steel and aluminum product usage. Federal funds are potentially involved, which triggers compliance with 2 C.F.R. 200.317-200.327 requirements, including affirmative steps to involve minority businesses and women's business enterprises. Vendors must provide proof of insurance, including $1,000,000 in Commercial General Liability and Automobile Liability Insurance, and comply with various federal regulations regarding equal employment opportunity and procurement standards. The contract is structured as an open-end agreement, meaning actual quantities may vary from estimated amounts, with payment to be made through electronic funds transfer or purchasing card. While no specific incumbent vendor is mentioned, the solicitation indicates the potential for contract renewal, with a maximum combined renewal period of 36 months. The contract's total value is not explicitly stated, but vendors will be required to provide detailed pricing for monthly compactor rental, bi-weekly haul services, and per-ton disposal rates.