ARFQ WEH2500000017 DoHS Exempt TCA 3_4_24.pdf

This document is an Instructions to Vendors Solicitation from the West Virginia Department of Human Services (DoHS), Office of Shared Administration (OSA) Purchasing Division for a procurement opportunity (Solicitation No. ARFQ WEH2500000017). The solicitation is for exempt procurements and provides comprehensive instructions for vendors submitting bids, with a bid opening date of 05/26/2025 at 1:30 PM EST. The document outlines mandatory requirements for bid submission, including electronic submission through wvOASIS, strict compliance with solicitation terms, and potential disqualification for failure to meet specified conditions. This is a term contract, with the initial contract term to be determined upon award, and potential renewal options subject to mutual written consent, with a maximum combined renewal period of 36 months.

The solicitation includes several key financial and operational requirements for potential vendors, such as maintaining specific insurance coverages (including $1,000,000 in Commercial General Liability and Automobile Liability Insurance), proper registration with the West Virginia Purchasing Division, and compliance with state laws and regulations. Vendors must be licensed and authorized by the West Virginia Public Service Commission, and the contract is contingent upon legislative funding appropriations. The document emphasizes preferences for small, women-owned, and minority-owned businesses, as well as domestic steel and aluminum product usage. Payment will be made through electronic funds transfer or purchasing card, with pricing remaining firm for the contract's duration and no additional fees permitted beyond those explicitly stated in the solicitation.