Transportation Services for CVB

Pinellas County is seeking transportation services for the St. Petersburg/Clearwater Area Convention and Visitors Bureau (CVB) through Invitation to Bid (ITB) Number 23-0042-ITB. The procurement aims to establish a contract with up to two vendors for comprehensive transportation services, including airport transfers, group transportation to attractions, inter-venue movement during conferences, and airport meet and greet services. The contract will cover transportation across four geographic zones involving Tampa, St. Pete-Clearwater, and Orlando International Airports, utilizing vehicle types ranging from sedans (4 passengers) to large buses (57 passengers). Key deliverables include providing clean, well-maintained vehicles, professional drivers available 24/7, and quarterly reporting detailing trip and mileage information. The bid requires vendors to submit pricing for directed services and transfer services, with base hourly rates for 4, 8, and 12-hour periods, and a mandatory 15% gratuity on invoices. The proposal submission deadline is July 18, 2023, at 3:00 pm, with an anticipated contract duration of 60 months, replacing the existing contract number 167-0481-B.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with Florida Statute 92.525, which includes an attestation prohibiting the transportation of unauthorized aliens. The estimated contract value is approximately $75,000 over the 60-month term, with provisions for additional unspecified services up to that amount. The county will require detailed quarterly reporting using a standardized Excel-based template that tracks transportation services across multiple vehicle types and service categories. Contractors must demonstrate the ability to provide comprehensive transportation services with professional conduct, maintain vehicle standards, and offer flexible service options across different geographic zones. While no incumbent vendors are specifically identified, the contract represents a renewal and expansion of existing transportation service arrangements for the CVB, with a focus on creating a flexible, responsive transportation solution for visitor and conference-related movement in the greater Tampa Bay area.