Town of Portage Town hall renovation

The Town of Portage, New York is requesting sealed bids for a full town hall renovation project with bids due March 9, 2026 and opening scheduled for March 10 at the Regular Town Board Meeting. The project is located at 9907 Church Street in Hunt, Montgomery County.

The scope encompasses complete interior renovation and new office construction with all new utilities — plumbing, HVAC, and electrical systems — designed by Turner Engineering and Hager Engineering Solutions. The project incorporates a net zero energy design with a 39.6 kW DC solar photovoltaic system (72 Longi bifacial 550-watt modules with three 11.4 kVA inverters) subject to potential downsizing per town request, and either a geothermal heating and cooling system with vertical bore holes extending 600 feet deep using 1.5-inch HDPE piping or an alternative natural gas heating and cooling system. Electrical work includes 2017 NEC compliance, new panelboards (P1 at 200A and P2 at 225A), LED luminaires with occupancy sensors and daylight harvesting, fire alarm systems, and all branch circuits and controls. Plumbing includes domestic water and sanitary piping, a 10-gallon electric water heater with hot water recirculation, and fixtures throughout. Exterior work includes sidewalk and parking area construction, retaining wall installation, and roofing replacement.

The engineer's cost estimate is $200,000 to $275,000. Work must be completed within 120 days from award, with liquidated damages of $200 per calendar day for non-completion. All bidders must be registered contractors with the New York State Labor Board and provide proof of insurance including $1 million general liability per occurrence ($3 million aggregate) and $1 million automobile liability. A performance bond in the full amount of the contract is required. Prevailing wage rates per New York State guidelines and certified payrolls apply. Site inspections are available by arrangement with board members Dustin Shepard or Thomas Allen. The Town Board reserves the right to reject any bid and will award based on total price, bid completeness, and bidder qualifications. No contractor has held an identical or substantially similar contract within the past five years.