Portage Town hall Bid document 1.docx

Portage

Bid Document

Town Office Building Renovation

Legal Notice Notice is hereby given that the Town of Portage will receive sealed bids for:

Renovations of Town Hall & Offices located at 9907 N. Church Street, Hunt, New York, 14846

· Scope of Work: Furnish all labor, material, and equipment necessary to renovate offices at the Town Hall:

· Interior work is a total renovation with the addition of 2” HD Insulation board and fur board, drywall, and finishing on block outside interior walls, not incorporated in the drawing attached to the bid sheet.

Total interior Work shall include;

· New HVAC & Ducting system designed geo heat pump system drawing specs

· New Electrical & Solar to drawing specs

· New Plumbing to drawing specs

· New Structural work for New Offices & Renovated done to drawing specs

· All work will be done in accordance to Turner & Hager Engineering drawings; all amendments or changes must be approved by the board and or Engineering

· Bidders are advised that prevailing wage rates will apply & will follow all NYS Prevailing wage guidelines

· Engineers cost estimate......$200-275,000

· Bids will be received at:

· Town of Portage, Town Hall

· Bids must be received by: March 9th, by end of day, and will be opened on March 10th at the Regular Town Board Meeting

· Bids may be mailed to:

Town of Portage ATTN: Board 9907 N. Church St, Hunt, NY, 14846

· Or Email to Board member emails given below

· Bid documents (hard or electronic) will be available on NYS Contract Reporter

· For plans, see attached PDF documents. If CAD Files are needed, please get in touch with Dustin Shepard to get you to our engineering firms.

· All questions or concerns, email Dustin Shepard at towncouncil2@townofportage.com or Thomas Allen at towncouncil1@townofportage.com

Information for Bidders

Town Hall & Office Renovations

· Bid files and drawings Attached to Bid on NYSCR:

· Turner Engineering Designed Plumbing, Electrical, Solar, HVAC

· Contact Dan Turner at Dturner@tunerengineering.com

· Hager Engineering designed office structural drawings

· Contact Brad bhager600@gmail.com

· Mandatory Bid conference Meeting to be determined by winning bidder and town board.

· Each bid mailed must be in a sealed envelope addressed to

· Town of Portage, Town Hall, 9907 N. Church Street, Hunt, New York 14846

· Each sealed envelope containing a bid must be plainly marked on the outside as SEALED BID FOR Town Hall Renovation and the envelope should bear on the outside the name of the bidder and his address. If submitted by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as above.

· All bids must be made on the required form. All blank spaces must be filled in ink or typed, and bid must be fully completed and executed when submitted. The contract documents and specifications contain the provisions for submitting a bid.

· Bidder must provide proof of insurance that meets or exceeds state requirements

Information obtained from any other source shall not affect the risks or obligations assumed by the bidder or relieve him from fulfilling any of the conditions of the contract.

· The Non-collusive Certification (attached) must accompany the bid.

· The bidder must be a registered contractor with NYS Labor board and provide proper documentation

· The Owner may make such investigations as he deems necessary to determine the qualifications of the bidder. The bidder shall furnish the owner with all such information for this purpose as the owner may request. The owner reserves the right to reject any bid if he determines that the bidder is not qualified to carry out the obligations of the contract.

· All bids are subject to final review and approval by the Town of Portage Town Board before any award of contract will be made.

· The Town reserves the right to waive any informalities in or reject any bid or to accept the one that in its judgment will be in the best interest of the Town. Award will be made by the Town of Portage Town Board based on but not limited to; total bid price, completeness of bid, and bidder qualifications.

· The Town hereby notifies all bidders that it will affirmatively ensure that the contract will be awarded without discrimination on the grounds of race, color, or national origin.

Bidders assume all responsibility and must satisfy themselves that their request for bid documents is executed.

Bidders should inspect the building site and determine actual conditions and quantities of work required. The site is available for inspection. Email or call Town Board members Dustin & Thomas to make arrangements.

Time of completion: All Work must be completed in 120 days from the date of award. Liquidated Damages of $200 per calendar day will apply when work is not completed by the due date.

Bonds:

A performance bond in the full amount of the contract will be required.

Prevailing Wage:

Contractor will pay all workmen in accordance with the prevailing wage schedule in effect at the time of performance. Certified payrolls to be submitted before payment for the affected work.

Insurance: Contractor must demonstrate to the satisfaction of the owner that he has insurance as follows:

· Workmen’s Compensation General Liability

· 1,000,000 per occurrence; 3,000,000 aggregates

· Automobile:

1,000,000 Subcontracting:

· Contractor shall not subcontract any portion of this work without written consent of the Owner

· All subcontractors shall meet insurance requirements

Payment:

Contractors will be paid per the Unit Price Schedule for work completed.

BID UNIT PRICE SCHEDULE:

Item No

Subtotal

Total Bid

LS

_Date:

Address _

Telephone email _

Signature Title _

Non-Collusive Bidding Certification required with bid By submission of his bid, the bidder and each person signing on his behalf, certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1. The prices have been arrived at independently without collusion, consultation, or agreement for the purpose of restricting competition as to the matter relating to such prices with any other bidder or competitor.

2. Unless otherwise required by law, the prices which have been quoted in this bid have not knowingly been disclosed by the bidder and will not knowingly be disclosed by the bidder directly or indirectly, to any competitor prior to the opening of the bids.

3. No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit, or not to submit a bid for the purpose of restricting competition.

Company Name:

Address:

Telephone: _

Authorized signature:

Title: _ Date:

Notice of Award

To Contractor:

The Owner has considered your bid for the above project in response to advertisement for bids dated

You are hereby notified that your bid has been accepted in the amount of

You are required by the specifications to execute the Agreement and furnish the required certificates of insurance and any required bonds within 10 days of this notice.

If you fail to comply with this notice within 10 days, the Owner will be entitled to exercise all their rights arising out of the Owner's acceptance of your bid. Your bid may be considered abandoned and your Bid Bond forfeited. The Owner may be entitled to other rights as provided by law.

Dated this day of _ Owner: Town of Portage

By: _

Title: _

Notice to Proceed Date:

To Contractor:

Project:

Town Office Renovation------

You are hereby notified to commence work on the above project in accordance with the Agreement dated on or before and you are to complete the work in the times prescribed in contract documents.

Signed:

Town Supervisor Dated

AGREEMENT

This agreement, made this day of , between Town of Portage [hereinafter called the Owner], and ' [hereinafter called the Contractor]

1. The contractor will commence and complete all work as specified in the contract documents. The work is generally described as:_Town Office Building Renovation

2. The contractor will commence within 10_ calendar days after the date of the Notice to Proceed and complete all work within the time specified in the contract documents

3. The Contractor will furnish all labor, equipment, materials, supplies, and all other incidental services necessary for the completion of all work as described in the contract documents for the Contract Lump Sum Price of

4. The term contract documents means and includes the following:

a. Advertisement for Bids

b. Information for Bidders C. Bid

d. Bid bond

e. Performance Bond

f. Agreement

g. General Conditions

h. Drawings prepared by Hager Engineering

i. Specifications prepared or issued by Hager Engineering

j. Addenda to specifications:

k. Prevailing Wage Rate Schedule I. NY Dept of Labor website..Case #1545782

Agreement Page 2

5. The owner will pay the Contractor in the manner and at such times as set forth in the General Conditions.

6. This Agreement shall be binding upon all parties hereto and their heirs, executors, administrators, successors, and assigns.

In Witness Whereof, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement.

For the Owner:

Name Title Attest/Seal

For the Contractor:

Name Title

Attest/Seal

Hold Harmless Clause Executed with Agreement

The contractor shall at all times save harmless the Owner, Town of Portage from all claims, damages, or judgments or for the defense of payment thereof, based on any claim, action, or cause of action whatsoever, including any action for libel, slander, or personnel injury, or any affiliated claims, by reason of any act of or failure to properly act on the part of the contractor and in particular as may arise from the performance under this contract.

Company Name: Address:

Telephone: _

Authorized signature: Title:

Date:

BID UNIT PRICE SCHEDULE:

Item No

ty

Total Bid

BNiadmder _Date:

Address

Telephone email _ Signature Title _

Specifications

1. General

a. Work to be in accordance with Turner & Hager Engineering Drawings

b. All materials to be subject to approval by the engineer/owner

c. All materials and workmanship to be first class and in conformance with best industry standards and practices

d. Survey and stakeout will be the responsibility of the contractor.

e. Contractor will coordinate his work with the town to minimize disruption of town activities.

g. All items of work to be completed and operational.

h. Payment for all work completed to be per the Bid Schedule. Interim Progress Payments can be made as mutually agreed.

l. Payment for mobilization will be at a lump sum bid, not to exceed 10% of the bid subtotal.

2. Mobilization-Demobilization

i. To include payment for move-in, move-out, and any items of work not specifically included for payment above.

3. Existing Office Area:

A new exterior door will be built as shown in the back exterior block wall. Block removal as necessary is required.

Work will include removing the existing interior block walls around the bathroom and judge's office, removing the concrete slab in this area, and placing new concrete floor slab with embedment for water, wastewater, and utilities. New bathroom walls for two handicapped bathrooms to be built, complete with all sheetrock, trim, insulation, plumbing, and fixtures as required.

Fir out existing town hall 3 exterior walls 2 inches, add High dense foam board a minimum of R10 rating. In ½ drywall and finish.

All drop ceiling tiles in the 40 x 35 area will be replaced with new. Color and materials to be as per the owner. Provide suitable, efficient LED lights.

New floor tile will be installed in the entire area—materials and color to be approved by the Town.

The existing block wall between the proposed clerk's office and the meeting room will be modified to accommodate a new service window. Replace existing door from meeting room into proposed clerk's office. Replace existing pass door from new clerk's office into hall.

Remove existing pass door from highway office to exterior and block the opening full.

Remove block wall as necessary to install a new exterior door behind Judge Area Paint all walls with primer and two coats.

4. Truck bay area:

Clean and degrease existing cone slab by power washing. Fill existing drains with concrete. Remove existing overhead door. Fill with Block to match existing.

Place 2 courses of block at wall between offices and truck bay and at existing block wall against existing office.

Fill interior with washed crushed stone 9 inches deep. Place 2" of insulation and place concrete floor with finish to accept new tile. Joints to be under future walls.

Construct 2x6 walls, complete, with insulation and 5/8 sheetrock both sides, at truck bay to meet bottom of trusses, and at end, and along existing office wall ( one layer 5/8). Install new sheet metal roofing to cover 10 foot tall wall on truck bay side.

Construct new 2x4 separation walls, 10 feet high complete with insulation, trim and 5/8 sheetrock both side. Place new 2x10 ceiling joists with sheetrock, insulation, and OSB top covering. Drop ceiling and lights to be per town approval.

Doors: 5 new interior office doors; 2 new metal exterior doors, 1 fire rated interior door complete with trim and locks.

Windows: All windows to be replaced with high efficiency windows to be decided by board and town Install new floor tile in entire area. Material and color to be approved by the town.

Paint all walls and trim with primer and two coats of paint.

Exterior Work:

Remove existing sidewalk and concrete as shown.

Construct new retaining wall. Place gravel fill as required. Construct new sidewalk and parking area as shown on plans. 6'' thick with Heavy mesh or #4 at 16'' ea way. Build suitable railing on top of retaining wall. Railing details to be approved by town.

Electrical:

Per code as shown on engineered drawings and provided material list . Replace and fir out existing exterior receptacles to new wall depth

End Specifications image1.jpeg