Towing Services -Fleet

The City of Sanford in Seminole County, Florida, is seeking towing and recovery services for its municipal fleet through an Informal Request for Quote (IRFQ 24/25-300R). The procurement aims to select a towing service provider capable of responding 24 hours a day, 7 days a week, with the primary objective of towing and transporting city-owned vehicles and equipment within and occasionally outside Sanford city limits. Key requirements include maintaining a main office within Sanford city limits, responding to tow requests within 30 minutes, and ensuring compliance with Florida Statutes. Bidders must be registered vendors with the State of Florida, with a minimum of three years in business, and must provide comprehensive towing services for various vehicle and equipment types. The solicitation requires detailed pricing structures, including flat fees and per-mile rates for different vehicle classes and towing scenarios. The original bid opening was scheduled for January 2nd, 2025, but was subsequently cancelled and rescheduled, with the current proposal due date set for February 18th, 2025, at 2:00 PM local time.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The City of Sanford has indicated its intent to award the contract to two firms: Cortes Towing dba AATR and On Time Transport, subject to final departmental approval. The contract term is expected to be one year, with potential renewal options for up to five years total. Bidders must provide proof of insurance, complete various attachments (A-Q), and demonstrate compliance with additional requirements such as participation in the E-Verify program and adherence to non-discrimination policies. While specific budget ranges are not explicitly stated, the solicitation includes a detailed pricing attachment (Attachment "B") that outlines compensation structures for different towing scenarios. The City reserves the right to reject any or all bids and to award the contract to the most responsive and responsible bidder based on the best interests of the city, with the potential to revoke the award or re-solicit if initial awardees fail to negotiate acceptable terms.