Thermal Paper with State of Colorado Watermark

The Colorado Department of Agriculture issued Solicitation #BBAA 2017000604 on behalf of the state seeking to procure custom thermal paper with a State of Colorado seal watermark. The procurement involved Boulder County and three Aurora City jurisdictions as participating entities. The specification called for 8 x 11 inch fanfold thermal paper compatible with Brother Pocket Jet 763 thermal printers, totaling 3,335 sets of 99 sheets per pack, with a black and white State of Colorado seal watermark positioned on every third page beginning with the first page of each set. The paper must meet 20-year archival quality standards and be delivered to CDA's facility at 305 Interlocken Parkway, Broomfield, Colorado 80021, with vendors responsible for all shipping and freight costs and specification of delivery timeframes from order receipt. Bidders were required to submit responses by December 9, 2016 at 2:00 PM MST in physical form only, including a signed Vendor Information Form/Confirmation of Offer, one original bid form, and a product sample consisting of a single 8" x 11" sheet equivalent to the intended final product. The prospective bidder inquiry deadline was November 30, 2016, with answers to inquiries published December 2, 2016, and evaluation and award anticipated for the week of December 12, 2016. Evaluation criteria included cost, projected delivery date and availability, quality of the submitted sample, and origin of materials, with preference for U.S.-manufactured paper and all bid prices required to represent best and final offers remaining firm for a minimum of 120 calendar days.

The solicitation documents do not indicate specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types from responding. No incumbent vendors or current contractors were identified in the available procurement documentation. The State of Colorado's standard Purchase Order Terms and Conditions apply to any resulting contract, establishing FOB destination delivery, a 45-day payment term from receipt of acceptable products and correct invoices, and compliance with all federal and state employment and legal requirements including E-Verify verification. The contract reserves all ownership rights to materials and documents to the State, with venue for any disputes established in Denver, Colorado under Colorado state law and the Uniform Commercial Code. No specific budget or award value was disclosed in the solicitation materials, and the State reserved the right to reject any or all bids, cancel the solicitation at any time, or cancel any resulting contract for cause, convenience, or lack of fiscal funding.