Telephone Equipment and Supplies

The State of South Dakota, through its Office of Procurement Management, is soliciting bids for an annual contract supplying telephone equipment and supplies to various state locations, with proposals due August 3, 2026.

The procurement method has not been specified in the source. Bids must be submitted with unit prices and extensions calculated to fractions, delivered F.O.B. destination with transportation and delivery charges prepaid, and submitted F.O.B. end of tailgate unless otherwise specified. All bids must arrive by the stated deadline; late submissions are rejected regardless of circumstances. Vendors must register with the State's electronic procurement system at no cost and comply with South Dakota Secretary of State corporate registration requirements before contract award.

The State is exempt from federal and state taxes and does not include such taxes in bid prices, except for gasoline. Contractors must maintain general liability, workers compensation, and professional liability insurance as specified in individual bid documents. The State follows the Prompt Payment Act, requiring payment within forty-five days of receipt and written acceptance of delivered items, with interest accruing at one and one-half percent per month on overdue invoices beginning on the thirtieth day after receipt.

Minority business enterprises are encouraged to participate in contract performance when contracts exceed $5,000 and services are not personal in nature. All contractors must certify compliance with non-discrimination requirements under South Dakota law and federal Executive Order 11246.

Contracts remain in effect for specified terms with potential extensions of up to one year upon written authorization from the SDOPM Director, provided notice is given at least sixty days before contract termination. The State reserves the right to award to the lowest responsible and responsive bidder, with award anticipated within forty-five days of bid opening.