Talking dictionaries for ENL

Buffalo Public Schools seeks a vendor to provide 600 units of the Ta-Da Picture Dictionary (ISBN#978-1-952583-00-1) designed to support English Language Learner (ENL) students through interactive learning experiences that enhance word pronunciation during instructional time. This is a lowest-price competitive procurement issued on April 13, 2026, with a question submission deadline of April 16, 2026 at 4:00 PM through the BONFIRE portal; answers to submitted questions will be posted on April 20, 2026. The bid closing date is April 24, 2026 at 4:00 PM EDT, with a tentative award date of May 20, 2026 and a required delivery deadline of June 30, 2026. The initial contract term runs from May 20, 2026 to June 30, 2026 with no extension options. Respondents must submit standard documentation including a completed questionnaire, current W-9, certificate of liability insurance, Equal Employment Opportunity Employee Information Report, non-collusive bidding certification, three client references, and a cost proposal in the specified format through the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/230757. All submissions must be finalized by April 24, 2026 at 4:00 PM EDT, with bidders strongly encouraged to begin the upload process at least one day prior to the closing deadline.

This procurement contains no identified prevailing wage requirements or formal set-aside provisions for disadvantaged enterprises; however, respondents are required to complete a Subcontractor Listing and MWBE Utilization Plan identifying any minority and women-owned business enterprise participation and provide MWBE certifications if applicable. Award may be split among multiple respondents or consolidated to a single vendor, and subcontractors are permitted provided they meet all debarment and anti-lobbying certification requirements. Successful respondents must provide workers' compensation and public liability insurance with minimum limits of $500,000 per person and $1,000,000 per accident for bodily injury, and $300,000 for property damage, with contractual liability endorsements covering Buffalo Public Schools and the City of Buffalo. Vendors must also comply with the Data Sharing and Confidentiality Agreement if their services involve access to student data protected under New York Education Law Section 2-d and federal laws including FERPA and HIPAA. No specific budget range or contract value is disclosed in the procurement documents; however, the relatively short contract term and defined quantity of 600 units suggests a limited contract award. The procurement is governed by Buffalo Public Schools Policies 5410 (Purchasing Policy), 5412 (Alternative Formats for Instructional Materials), 5413 (Procurement: Uniform Grant Guidance for Federal Awards), and 5414 (Minority and Women-Owned Business Enterprises), and subject to New York State Finance Law sections 139-j and 139-k regarding restricted communications and anti-lobbying provisions.