11-RFB 26-0626-078 questions and answers 4.17.2026.pdf

This is a Questions and Answers document for RFB 26-0626-078 issued by Buffalo Public Schools regarding a procurement for Talking Dictionaries to support English Language Learner (ENL) students. The procurement seeks 600 units of the Ta-Da Picture Dictionary (ISBN#978-1-952583-00-1) for delivery to a single location in Buffalo, New York. The question submission deadline was April 16, 2026 at 4:00 PM, with answers posted on April 20, 2026. The bid closing date is April 24, 2026 at 4:00 PM EDT, with a tentative award date of May 20, 2026 and a required delivery deadline of June 30, 2026. The contract term runs from May 20, 2026 to June 30, 2026 with no extension options. All bidders must submit responses through the Bonfire portal and are encouraged to begin uploads at least one day prior to the closing deadline.

The Q&A clarifies that the dictionaries do not require MARC record cataloging or physical processing such as labels, barcodes, or spine labels. Deliveries do not need to be packaged or sorted by school or classroom, and the single delivery location in Buffalo does not have a dock to receive freight shipments, requiring vendors to arrange alternative delivery methods. The procurement contains no identified prevailing wage requirements or formal set-aside provisions but requires respondents to complete a Subcontractor Listing and MWBE Utilization Plan. Successful vendors must provide workers' compensation and public liability insurance with minimum limits of $500,000 per person and $1,000,000 per accident for bodily injury, and $300,000 for property damage. No specific budget range or contract value is disclosed; however, the relatively short contract term and defined quantity of 600 units indicates a limited contract award.