9-5410-002 BID 26-0626-078 TALKING DICTIONARIES FOR ENL 4.4.26.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

BID 26-0626-078 TALKING DICTIONARIES FOR ENL

Offering Instructions

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SUMMARY:

Buffalo Public Schools seeks a vendor to provide Talking Dictionaries for our English Language

Learner students. The Talking Dictionaries provide an interactive learning experience for students who are new to the English Language. These Talking Dictionaries are intended for use during the instructional day to support students in word pronunciation.

DESIGNATED CONTACTS:

Owner (Primary): Dr. John Frias, Director of Multilingual / ENL

Buyer (Copy To): Jason Giglio, Buyer, jrgiglio@buffaloschools.org

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 04/13/2026 8:00 AM Advertise Dates:

Questions Due*: 04/16/2026 4:00 PM - Website/BONFIRE 04/13/2026

Answers Posted: 04/20/2026 4:00 PM - Buffalo News 04/12/2026

Offering Closed: 04/24/2026 4:00 PM - Contract Reporter 04/13/2026

Presentations: TBD - Rocket 04/16/2026

Tentative Award: 05/20/2026 - Criterion 04/18/2026

Public Opening Time and Location: n/a

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: 3610054

BPS Commodity Code: 040 Prior Offering: N/A Prior Awardee: N/A

Prior Award Period: N/A Current Year Award: N/A

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: 5/20/2026 - 6/30/2026

Extensions: N/A

Maximum Term End: N/A

Offering Summary

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OTHER OFFERING PARAMETERS:

Type of Offering: RFB

Basis of Award: Lowest price

Award may be split among respondents: Yes

Award may be consolidated: Yes

Subcontractors may be used: Yes

Insurance is required: No

NYS DOL Prevailing Reference: N/A

Response Surety Required (“Bid Bond”) No

Performance Bond Required: No

Formal contract required: No

Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

Offering Specification

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1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

English Language Learners-a student who speaks a language other than English at home and is actively developing proficiency in listening, speaking, reading, and writing English. These students, who represent a diverse range of backgrounds, receive specialized instruction to support their language development and academic success.

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the

Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms &

Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Disclosure Narrative”, any format.

Offering Specification

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b. “Debarment Narrative”, any format.

c. “Certifications” such as MBE/WBE/SDVOB

d. “Policy 5414 Compliance Narrative”, any format.

e. “Subcontractor Documentation”, any format.

f. “Anti-Lobbying Narrative”, any format.

9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

2) SCOPE OF WORK

Buffalo Public Schools seeks a vendor to provide Talking Dictionaries for our English

Language Learner students. The Talking Dictionaries provide an interactive learning experience for students who are new to the English Language. These Talking Dictionaries are intended for use during the instructional day to support students in word pronunciation.

The expectation is for the vendor to provide six hundred Talking Dictionaries that will be shipped to one location and then distributed to twenty-seven schools. The district prefers a specific Talking Dictionary as specified below. DELIVERY OF ALL ITEMS MUST BE MADE

NO LATER THAN 6/30/2026

BID SPECIFICATIONS

ISBN DESCRIPTION QTY UNIT PRICE COST

ISBN#978-1-

952583-00-1

Talking Dictionary Ta-Da Picture Dictionary- English