Talent and Event Booking Services
Closed State & local contract opportunity
- Solicitation number
- 04-TARLTON-RFP-0014
- State
- Texas
- Responses due
Opportunity facts
- Jurisdictions
- UNSPSC codes
- 82151600 Circus Performers
- 90131500 Live performances
- 90151700 Amusement parks
- 90131501 Theatrical performances or plays
- 90151900 Gambling and betting establishments
- 90151800 Carnivals and fairs
- 82151705 Vocalists services
- 82151706 Choreographic services
- 82151603 Magicians services
- 82151604 Clowns services
Show all 41
- 90111606 Meals and entertainment service
- 90151601 Circuses
- 90151902 Card clubs
- 90151602 Touring companies
- 80141600 Sales and business promotion activities
- 82151700 Performing arts professionals
- 90151600 Travelling shows
- 90152000 Nightclubs and dance halls
- 82151702 Comedians services
- 82151703 Dancers services
- 82151602 Acrobats services
- 90151801 Travelling carnivals
- 90151701 Theme parks
- 90131504 Concerts
- 90152002 Dance halls
- 90151603 Art exhibitions
- 90151703 Miniature golf courses
- 90141700 Amateur and recreational sports
- 90152200 Leisure service
- 80141641 Promotional items distribution services
- 82151701 Acting services
- 82151704 Musicians services
- 90151901 Casinos
- 90131502 Dance performances
- 90152001 Nightclubs
- 90151702 Water parks
- 90152202 Staff leisure service
- 90151802 Fair organization or management services
- 90151903 Racetracks
- 90131503 Opera
- 90152201 Leisure service / 3rd party
- Point of contact
-
- Cori Luttrell luttrell@tarleton.edu (254) 968-9611
Opportunity details come from txsmartbuy.com. Updated .
About this opportunity
Tarleton State University's Procurement Services and HUB Program is issuing a Request for Proposal (RFP) for comprehensive talent and event booking services for the EECU Center, a multi-purpose venue with seating capacities of up to 7,500 for basketball and 10,000 for concerts. The procurement seeks qualified Event Booking Agencies and Talent Buyers to provide services including talent sourcing, negotiation for local/regional/national acts, venue booking, third-party event acquisition, marketing and promotion support, and event operations and logistics coordination. Key deliverables include quarterly performance reviews, with specific exclusions for university-sponsored athletic events and NCAA-related activities. The proposal submission deadline is December 5, 2025, at 2:00 p.m. Central Time, with finalist interviews tentatively scheduled for December 11-12, 2025, and contract award notification expected December 19, 2025. Evaluation criteria will be weighted as follows: Relevant Experience & References (30%), Proposed Booking Strategy & Approach (30%), Fee Structure & Value (25%), and Team Qualifications (15%). Respondents must provide three client references from the past three years and demonstrate a minimum of three years of experience booking similar-sized talent and events.
The RFP requires a HUB Subcontracting Plan if subcontractors are utilized, with Tarleton's HUB goals differing from state goals across five categories. Insurance requirements include Worker's Compensation, Automobile Liability, and Commercial General Liability with specified minimum limits. Proposing vendors may submit either a fixed monthly/annual management fee or a commission-based fee structure calculated as a percentage of guaranteed artist fees, which must comply with Internal Revenue Service requirements for tax-exempt debt-funded facilities. The contract term is five years, with an option to renew for an additional five years if mutually agreed upon. Required proposal documentation includes a signed Execution of Offer, Non-Collusion Affidavit, Felony Conviction Notice, and experience documentation. All proposals will remain valid for 90 days from submission, and Tarleton reserves the right to reject any or all proposals, waive informalities, and select the proposal offering the greatest value to the University. While specific budget ranges are not explicitly stated, the comprehensive nature of the services and the venue's capacity suggest a potentially significant contract value for the selected vendor.
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