Student Planner / Dated Agenda

The Town of Stratford, Connecticut, through its Board of Education, is seeking competitive bids from qualified printing companies to supply and deliver planner-style student agendas for high school students. The solicitation, identified as Bid Number 2023-27, requires vendors to provide comprehensive student planners that will include specific front and back cover designs, handbook pages, and other detailed specifications. Delivery of the planners is mandated to a single location, with all associated costs and charges to be included in the total extended price on the proposal page. The procurement process is structured with a clearly defined timeline, opening on December 29, 2022, and closing on January 18, 2023, at 11:00 AM EST. A vendor question and answer period is established from December 29, 2022, to January 6, 2023, during which potential bidders can submit written inquiries to the Purchasing Agent, Phillip Ryan. The solicitation requires vendors to provide Free On Board Destination delivery and offers Net 30 Days payment terms. Potential bidders must submit all communication in writing, with verbal communications explicitly prohibited.

No specific set-aside designations, disadvantaged enterprise requirements, or restrictions on bidder types are mentioned in the solicitation documents. The procurement does not provide information about incumbent vendors or existing infrastructure that might require integration. Similarly, the total estimated contract value is not disclosed in any of the supporting documents. The bid is open to all qualified printing companies capable of meeting the specified requirements for student planners. Interested vendors must carefully review the multiple supporting documents, including the student planner specifications, front and back cover designs, handbook pages, and the provided addendum. All bids must be comprehensive, including all costs and charges in the extended price total, and comply with the specified delivery and payment terms. While the financial scope of the contract is not explicitly defined, the solicitation suggests a focused, single-year procurement for student planners to be used by Fairfield County high schools.