Streetlight Fixtures

Los Alamos County is conducting an Invitation for Bid (IFB No. 26-16) to procure three hundred fifty (350) LED streetlight fixtures through a Federal Highway Administration funded subrecipient grant from the New Mexico Department of Transportation. The procurement specifically seeks luminaires that meet stringent technical specifications, including color temperature of 2700K or less, minimum lumens per watt of 90, color rendering index of 65, and specific backlight-uplight-glare (BUG) ratings. Manufacturers must be based in the United States, and the LED fixtures must comply with multiple standards from ANSI, ASTM, IES, and NEMA. Key procurement dates include bid advertisement on July 10, 2025, a non-mandatory pre-bid conference on July 16, 2025, bid opening on July 31, 2025, and anticipated contract award on August 26, 2025. Evaluation criteria will encompass accurate bid response documents, cost, specification conformance, and submission of required appendices. The procurement will be conducted exclusively through the County's electronic Procurement Portal powered by Bonfire, with electronic submissions being the only acceptable method.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for brand name or equal specifications, with Acuity Brands Lighting, Inc. AEL (American Electric Lighting) ATBS and ATBM models from the NMDOT Approved Products List serving as the reference standard. Bidders must comply with Buy America requirements for iron and steel products and provide documentation of product origin. While specific budget ranges are not detailed, the bid form requires bidders to provide unit and total pricing, with the county reserving the right to reduce or add quantities. The contract includes provisions for potential consecutive one-year renewals at the County Manager's discretion, with payment terms set at Net 30 Days and compensation not to exceed a yet-to-be-specified amount. Freight costs must be estimated as a separate line item and will be prepaid and added to the invoice, with the county being exempt from New Mexico Gross Receipts Tax.