Stormwater Management, Maintenance and Reporting Services

Fairfax County, through its Department of Public Works and Environmental Services (DPWES), Maintenance and Stormwater Management Division (MSMD), is soliciting proposals for Stormwater Management, Maintenance, and Reporting Services via Request for Proposal (RFP) 2000004161. The procurement seeks qualified contractors to provide comprehensive maintenance services for seven distinct task areas: Ponds, Green Infrastructure, Underground Stormwater Management Facilities, Green Roofs, Vegetation Management, Specialized Turf Management for Regulated Facilities, and Water Quality Monitoring and Lake Management. The county currently manages 1,360 ponds, 743 green infrastructure facilities, 173 underground stormwater facilities, 16 green roofs, 20 specialized turf management facilities, and 32 water quality monitoring sites. Proposals are due on October 17, 2025, at 11:00 A.M., with a pre-proposal conference scheduled for September 12, 2025. Evaluation criteria include qualifications (40 points), response to the statement of needs (40 points), and cost reasonableness (20 points). Contractors must provide maintenance, inspections, reporting, and specialized management across various facility types, adhering to detailed maintenance guides and Virginia environmental regulations.

The county emphasizes non-discrimination and encourages participation from small, minority-owned, women-owned, and service-disabled veteran-owned businesses. Fairfax County intends to award contracts to two primary vendors for Task Area #1 (Ponds) and potentially primary and secondary vendors for other task areas. The contract will be a firm-fixed price agreement, with potential Consumer Price Index adjustments in subsequent years. The anticipated annual budget ranges from $2,000,000 to $2,500,000, with specific allocations including $500,000 to $600,000 for pond maintenance, $1,000,000 to $1,500,000 for green infrastructure, $100,000 to $200,000 for underground facilities, $20,000 for green roofs, $200,000 to $250,000 for vegetation management, $100,000 to $150,000 for regulated facilities turf management, and $50,000 to $85,000 for water quality monitoring. Contractors must obtain specific certifications, such as the Virginia Commercial Pesticide Applicator Certification, and comply with prevailing wage requirements for construction or maintenance work valued at $250,000 or more. Performance and payment bonds will be required for projects exceeding $500,000.