12-Attachment F-All Tasks.pdf

Post-Construction Maintenance Guide

7.0 Standards

December 2017

Revised March 2025

Prepared by:

Fairfax County Department of Public Works and Environmental Services (DPWES)

Maintenance and Stormwater Management Division (MSMD)

10635 West Drive

Fairfax, Virginia 22030 ii

Table of Contents

Applicability

Project Management, Proposal Requests, and Execution

Routine Maintenance: Proposal Requests

Non-Routine Maintenance: Proposal Requests

Routine Maintenance: Execution of Work

Non-Routine Maintenance: Execution of Work

Inspections and Quality Control

Fairfax County Park Authority (FCPA) Seeding Specifications

Invoicing and Payments

Reporting

Pesticide Application Report

Reporting: Equipment

County Network Accounts, Identification, and Building Permissions

Criminal Background Checks

Secure Locations

ArcGIS Online (AGO)

Line-Item Descriptions

2000 – Demolition

2100 – Erosion & Sediment Control

2200 – Tree Protection

2300 – Earthwork

2400 – Pavement

2500 – Stormwater Facility Maintenance

2600 – Natural Stream Channel Maintenance

2700 – Revegetation

2800 – Testing

2900 – Traffic Control

3000 – Equipment (includes Labor)

3100 – Labor

3200 – Plants

Regulations, Guidance, and Handbooks iii

Erosion and Stormwater Management Control

Virginia Erosion and Stormwater Management Program (VESMP) Regulation (9VAC25-875)

Purpose

Key Components

Virginia Erosion and Stormwater Management Handbook (VESMH)

Purpose and Scope

Key Components

Website

VDOT Road and Bridge Specifications

Purpose and Scope

Key Components

Website

Virginia Pesticide Control Act (§3.2-3900 et seq. of the Code of Virginia)

Certifications & Requirements for Pesticide and Herbicide Applications

Virginia DEQ Invasive Plant Species List

Fairfax County Erosion and Stormwater Management Ordinance (Chapter 124.1)

Purpose

Key Components

Summary

Fairfax County Public Facilities Manual (PFM)

Purpose

Chapter 6: Storm Drainage

Chapter 11: Erosion and Sediment Control

Summary

Website

Figures

Figure 1 FCPA Seed Mix Specifications for Disturbed Areas (Ver. 2016-08-03)

Figure 2. Sample Background Verification Letter

Figure 3. IT Services Provider CONSULTANT/CONTRACTOR AGREEMENT, 2013

7.0 General Maintenance Specifications

Applicability

Fairfax County Department of Public Works and Environmental Services

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Applicability

Any contractor or in-house maintenance crew performing work on any asset operated and maintained by the

Maintenance and Stormwater Management Division (MSMD) must comply with all federal, state, and local regulations, ordinances, and design plans. Compliance ensures the protection of water quality, effective stormwater management, and sustainable development practices.

Project Management, Proposal Requests, and Execution

Routine Maintenance: Proposal Requests

The County Project Manager (PM) will request a proposal from the contractor for routine maintenance work, typically scheduled on a regular (fiscal year) basis for most assets. These requests will be made in writing and will include a detailed spreadsheet listing all assets assigned to specific work packages, along with the estimated due dates and quantities of work requested.

Work packages will be organized by the month of service, generally grouped by the type of asset. The frequency of maintenance tasks may vary depending on the specific needs of each asset. The proposal should address the scope of work for each work package, considering the maintenance frequency and asset type as specified by the County PM.

A contract Pricing Schedule should align the estimated quantities to appropriate line items and unit prices.

Non-Routine Maintenance: Proposal Requests

The County PM will formally request a proposal from the contractor (or in-house maintenance crew) for non-routine maintenance work, typically on a per-asset basis. Requests will be made in writing and may include an onsite meeting between the County PM and the contractor (or in-house maintenance crew) to discuss the scope and nature of the work in detail. The proposal must include:

• Location: The specific location where the work is to be performed.

• Description of Work: A detailed outline of the work to be done, including an estimate of the quantities and types of work to be performed or materials to be provided.

• Schedule: A timeline for the completion of the work.

• Price Schedule: Estimated quantities aligned to appropriate line items.

• Supporting Documents: Any necessary specifications, plans, permits, or other documents required to complete the work as per County standards.

Routine Maintenance: Execution of Work

Expectations for work are outlined in the appropriate maintenance guideline further. Work orders are generated on a per asset basis and the contractor (or in-house maintenance crew) is expected to execute the work in accordance with the general specifications and/or according to any special instructions noted within the work order. Upon receiving the proposal, the County PM will issue a written Notice to Proceed (NTP). This NTP will authorize the contractor (or in-house maintenance crew) to begin work according to the agreed-upon proposal.

Project Management, Proposal Requests, and Execution

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Throughout the project, the County PM reserves the right to make changes in quantities and alterations to the work as deemed necessary to satisfactorily complete the project. Any such changes will be communicated to the contractor (or in-house maintenance crew) in writing.

Non-Routine Maintenance: Execution of Work

Upon receiving the proposal and obtaining the necessary approvals, the County PM will issue a written Notice to

Proceed (NTP) or Purchase Order. This NTP will authorize the contractor (or in-house maintenance crew) to begin work according to the agreed-upon proposal. The County PM may also require a pre-work conference at the job site before work begins to ensure all parties understand the scope, schedule, and expectations.

Throughout the project, the County PM reserves the right to make changes in quantities and alterations to the work as deemed necessary to satisfactorily complete the project. Any such changes will be communicated in writing.

Inspections and Quality Control

Depending on the scope and type of work, inspections may be required at various stages of the project. The results of these inspections will be communicated to the contractor (or in-house maintenance crew). If any corrective actions are necessary, the County PM will consult with the contractor (or in-house maintenance crew) to determine the appropriate course of action.

Fairfax County Park Authority (FCPA) Seeding Specifications

All work performed on FCPA property must follow the seeding guidelines.

Figure 1 FCPA Seed Mix Specifications for Disturbed Areas (Ver. 2016-08-03)

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Invoicing and Payments

The contractor will submit invoices for completed work, detailing the work performed, quantities, and materials used.

In-house maintenance crews will update the work order accordingly and route for further QA/QC. The County PM will review and verify the invoices against the agreed-upon proposal and any changes made during the project. Once verified, the County will process payment in accordance with the contract terms.

Reporting

Reporting requirements will differ based on whether work is routine or non-routine in nature.

Routine maintenance reporting requirements will differ depending on the type of asset, but generally will include the following, at a minimum:

• Date work was completed

• If maintenance was not performed, a narrative describing why

• What work was performed on the asset

• Photos (before and after maintenance) of various components of the asset

Reporting may be done using various means and methods, including but not limited to spreadsheets, the county work order management system, email, GIS tools or any other means agreed upon by the county PM.

Future Requirements: The county will be moving to a GIS-centric work order management system. When this shift occurs, the contractor may be required to obtain network accounts for all persons responsible for field reporting (at least one per field crew), at a minimum, and one office user. To obtain a county account, the user will be required to undergo a background investigation paid for by their employer. Unless otherwise noted, the county will issue devices

(phone, laptop, and/or tablet) for ease of field data collection, management, and reporting to each network account obtained. Office staff will not be issued individual devices.

Pesticide Application Report

THE COUNTY’S PESTICIDE APPLICATION REPORT must be completed within 24 hours of application. See “Virginia

Pesticide Control Act (§3.2-3900 et seq. of the Code of Virginia)” for detailed reporting requirements. Please note this is an electronic submission.

Reporting: Equipment

Unless otherwise determined by County Project Manager, all maintenance contractors shall provide their own computer, laptop or tablet equipped with Microsoft Office 2016 for data entry.

Equipment Specifications Prior to Deployment of GIS-Centric Asset Management Program:

General Requirements:

• Users must have an Esri ArcGIS Online (AGOL) organizational account.

o Minimum user type: Mobile Worker.

o Minimum role: Data Editor.

Tablet Requirements:

• Compatible with iOS, Android, or Windows operating systems.

https://www.fairfaxcounty.gov/publicworks/stormwater/pesticide-application-reporting

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• Must include built-in 4G LTE capability (3G no longer supported).

Required Applications:

• ArcGIS Field Maps o Available on Google Play and Apple App Store.

• Survey123 o Available on Google Play and Apple App Store.

• Fairfax County-issued Esri AGOL organizational invitation.

Suggested Accessories:

• Protective Case:

o Examples: LifeProof, OtterBox, or equivalent durable protective case.

• Car Charger:

o Compatible with the selected tablet model.

• External Battery:

o Minimum capacity of 10,000 mAh.

Notes:

• Ensure all accounts, devices, and applications are properly configured and integrated with Fairfax County systems to support seamless operations.

• All devices must be tested for compatibility with required applications and network settings prior to deployment.

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County Network Accounts, Identification, and Building Permissions

To facilitate ease of reporting, at least one member of the contracted team must obtain a county network account and use the county network to provide completion statuses and reports. This is subject to change based on future asset management system requirements.

In general, the following steps are required:

1. Complete the IT Consultant Agreement form signed by each person and a company rep.

2. Provide a criminal background check verification letter on company letterhead.

3. Contact info for each user (including external email and cell phone numbers).

4. MSMD PM will open a ticket in ESMP. The IT analyst assigned to the ticket will reach out to MSMD and ask for these documents separately (for security reasons please do not include/attach the background check in the ESMP ticket).

5. The IT analyst will reach out to the individual directly to finalize the process.

Figure 2. Sample Background Verification Letter

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Figure 3. IT Services Provider CONSULTANT/CONTRACTOR AGREEMENT, 2013

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A sample request should include the following information. If additional employees are needed, replicate column 2.

Company Name: Company Name

Consultant/Contractor: Name

Title

Phone #

Email Address

Company Project Manager: Name

Title

Phone #

Email Address

Authorized Company

Representative:

Name

Title

Phone #

Email Address

Requested network access: Virtual Desktop – Yes/No

ID – Yes/No

Anyone performing inspections or access for maintenance to some County facilities will be required to obtain an ID.

Criminal Background Checks

A contractor/vendor is anyone who is under contract by Fairfax County Government and working on County Property.

To ensure a safe workplace, all contractors/vendors are required to have cleared a background investigation to be allowed facility access.

Background reports are provided by the contractor/ vendor with the following criteria:

• Background Report must be less than 3 years old.

Background reports must contain the following four elements:

1. All County Criminal Searches within the past 7 years

2. National Record Indicator w/ Sex Offender Registry

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3. Social Security Verification

4. Residency History

A Criminal Background Investigation (CBI) must be completed by the Virginia State Police utilizing the standard fingerprint search for each of the COMPANY NAME employees listed in the table above. The results of the CBIs have been received by COMPANY NAME. The CBIs do not include a barrier crime as defined in VA Code Section 63.2-

1719, nor do they include any conviction related to financial or computer-related crimes for any of the listed employees. The CBI records will be kept on file at the COMPANY NAME main office.

Secure Locations

Fairfax County Public Schools: All crew members are required to log in and out of the maintenance manual housed in the office at each school site.

Secure Locations: Prior coordination may be necessary to arrange entry. These arrangements must be made in advance to prevent delays. Ex: Ft. Belvoir, Police Stations, Fire & Rescue locations, and Public Safety Headquarters

Building.

ArcGIS Online (AGO)

Contractors performing work on county assets must obtain an ArcGIS Online organizational account at their own expense. *These instructions are subject to change and are based on guidance as of August 2024.

Purpose

Department of Information Technology (DIT) has approved the use of ArcGIS Online (AGO) to collaborate with external organizations, such as schools, consultants, contractors, and non-profit organizations. This document is intended to assist with managing AGO collaborations.

Technical Requirements

All AGO users must have organizational accounts. Collaborations cannot use personal AGO accounts. Please refer users to Esri’s pricing guidelines for specifics: ArcGIS Online Pricing for Teams & Individuals | Subscription Cost (esri.com).

All AGO users must have their Profile visibility set to Everyone (public) to be discoverable in other AGO organizations.

All AGO content must be shared with a group and all users must be added to the group by the Group Manager to gain access to the content.

For County AGO collaborations, a member of the GIS Services team must create the group and assign a Group Manager.

For County AGO collaborations that require application development by a consultant, the consultant must get a county contractor ID and a County AGO account to develop content in the County’s AGO organization.

https://www.esri.com/en-us/arcgis/products/arcgis-online/buy https://www.esri.com/en-us/arcgis/products/arcgis-online/buy

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Inviting a user to the County’s AGO organization

The Group Manager will click Invite members, toggle on Search all ArcGIS Online organization members, and then search for the user’s AGO org profile name.

Accepting an invitation to collaborate with another AGO organization

The County AGO user must ensure that their visibility settings are set to Public.

The County AGO user must provide the other AGO organization’s Group Manager with their County AGO username

(ex. Firstname.Lastname@fairfaxcounty.gov_Fairfaxcountygis).

Accept the invitation from the notifications in AGO.

mailto:Firstname.Lastname@fairfaxcounty.gov_Fairfaxcountygis

Line-Item Descriptions

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Maintenance Line Items are included to ensure the long-term performance and integrity of the constructed stormwater infrastructure. While detailed specifications will be provided on plans and in future proposal requests, this section serves as a basic overview of the major sections that are included. The line items under each section outline the key maintenance requirements and responsibilities necessary for ongoing care, repair, and monitoring of the infrastructure. This guidance ensures that in-house maintenance crews, contractors, owners, and other maintenance teams are aligned on expectations for maintaining the infrastructure throughout its lifecycle. The break-down of line items and their respective descriptions can be found in the document titled “Line-Item Descriptions”.

2000 – Demolition Includes measures for the removal and disposal of existing structures, vegetation, or materials that interfere with maintenance or restoration activities.

2100 – Erosion & Sediment Control Includes temporary and permanent measures to prevent erosion and manage sediment during maintenance or repair work.

2200 – Tree Protection Includes measures to preserve and protect existing trees during maintenance operations, including fencing and root zone protection.

2300 – Earthwork Encompasses excavation, grading, and backfilling necessary to maintain proper drainage and infrastructure stability.

2400 – Pavement Includes maintenance, repair, or replacement of paved surfaces such as access roads, paths, and aprons around stormwater facilities.

2500 – Stormwater Facility Maintenance Encompasses line items necessary for cleaning, repairing, and rehabilitation of stormwater facilities.

2600 – Natural Stream Channel Maintenance Addresses maintenance of restored or naturalized stream channels, including debris removal, bank stabilization, and habitat protection.

2700 – Revegetation Covers planting and seeding activities needed to restore vegetative cover and stabilize soil after maintenance work.

2800 – Testing Specifies required testing of soil or water to verify compliance with performance standards.

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2900 – Traffic Control Details temporary traffic management measures needed to ensure safety during maintenance activities in or near public right-of-way.

3000 – Equipment (includes Labor) Covers costs and usage of machinery and equipment, including operator labor, necessary to perform maintenance activities.

3100 – Labor Specifies labor requirements, excluding equipment operation, for completing assigned maintenance tasks.

3200 – Plants Includes the selection, installation, and replacement of plant materials used in stormwater and revegetation projects.

Regulations, Guidance, and Handbooks

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Erosion and Stormwater Management Control Effective erosion and stormwater management controls are essential to protect our water resources, prevent soil erosion, reduce flooding, and mitigate the environmental impacts of land-disturbing activities. These controls help ensure sustainable development while safeguarding public health and natural ecosystems. Anyone conducting such work in Fairfax County must, at a minimum, adhere to the Virginia Erosion and Stormwater Management Program

(VESMP) Regulation (9VAC25-875), VESMP Handbook, the Fairfax County Erosion and Stormwater Management

Ordinance (Chapter 124.1), and the Fairfax County Public Facilities Manual (PFM). These regulations provide comprehensive guidelines and standards to ensure that erosion and stormwater management practices are properly implemented and maintained, promoting responsible and environmentally conscious development practices.

Virginia Erosion and Stormwater Management Program (VESMP) Regulation

(9VAC25-875)

The Virginia Erosion and Stormwater Management Program (VESMP) Regulation (9VAC25-875) aims to integrate erosion and sediment control with stormwater management to protect water quality, manage water quantity, and mitigate the impacts of land-disturbing activities.

Purpose

The primary purpose of the VESMP Regulation is to establish a comprehensive framework for managing the impacts of land-disturbing activities on water resources. This is achieved by:

• Protecting Water Quality: Reducing the pollutants, including sediment, that enter Virginia's waterways.

• Managing Water Quantity: Mitigating the adverse effects of increased runoff from development, which can lead to flooding and erosion.

• Promoting Sustainable Development: Ensuring that development activities incorporate practices that minimize environmental impact and promote sustainability.

Key Components

1. Integration of Programs: The regulation integrates the Erosion and Sediment Control Program and the Virginia

Stormwater Management Program into a cohesive regulatory framework. This ensures consistent and effective management of both erosion and stormwater.

2. Local Program Authority: Localities are authorized to administer the VESMP, provided they meet state requirements. This allows for tailored solutions that address specific local conditions and needs.

3. Permit Requirements: Land-disturbing activities require a permit that includes both erosion and sediment control measures and stormwater management practices. These permits ensure that proper planning and implementation occur before and during construction.

4. Erosion and Sediment Control Plans: Projects must develop and implement erosion and sediment control plans that comply with state standards. These plans should outline measures to prevent soil erosion and capture sediment on-site.

5. Stormwater Management Plans: Projects must also develop stormwater management plans that address both water quality and quantity. These plans should include best management practices (BMPs) to control runoff and mitigate the impacts on downstream water bodies.

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6. Inspections and Maintenance: Regular inspections are required to ensure that erosion and sediment control measures and stormwater management practices are properly installed and maintained throughout the construction process.

7. Post-Construction Requirements: The regulation emphasizes the importance of long-term stormwater management practices that remain effective after construction is completed. This includes permanent BMPs to manage runoff from developed sites.

8. Enforcement and Penalties: The regulation provides mechanisms for enforcement and penalties to ensure compliance. This includes the authority to issue notices of violation, stop work orders, and impose fines for non-compliance.

9. Public Involvement and Education: The regulation encourages public involvement and education to increase awareness of the importance of erosion and stormwater management. This includes outreach programs and opportunities for public comment on proposed projects.

10. Technical Criteria and Standards: The regulation includes technical criteria and standards for both erosion and sediment control and stormwater management. These standards ensure that practices are effective and based on the best available science and engineering principles.

The VESMP Regulation (9VAC25-875) seeks to protect Virginia's water resources through comprehensive and integrated management of erosion, sediment, and stormwater runoff from land-disturbing activities.

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Virginia Erosion and Stormwater Management Handbook (VESMH)

Purpose and Scope

The purpose of this Handbook is to guide compliance with various Virginia laws and regulations related to erosion and stormwater management. Key regulations include:

• Virginia Erosion and Stormwater Management Act (§§ 62.1-44.15:24 through 62.1-44.15:50 of the Code of Virginia)

• Erosion and Sediment Control Law for Localities Not Administering a Virginia Erosion and Stormwater Management Program (§§ 62.1-44.15:51 through 62.1-44.15:66 of the Code of Virginia)

• Virginia Erosion and Stormwater Management Regulation (9VAC25-875-10 et seq)

• Other associated state or federal regulations

The Handbook assists in protecting Virginia's waters from construction and post-construction runoff impacts, covering new development, redevelopment, and retrofits. It focuses on erosion control, stormwater planning and design, pollution prevention, runoff reduction, stormwater treatment, stream channel protection, and flood protection. It does not address agricultural runoff or related program implementation topics.

The Handbook is available digitally, facilitating updates, and includes downloadable AutoCAD files. It integrates the best information on site design, BMP selection, construction, and maintenance from top resources and researchers.

The Handbook features updated appendices on VRRM, bioretention, soil testing, and design in karst topography, making it a leading stormwater management resource. It categorizes BMPs for tracking and maintenance, includes lists of acronyms, photos, graphics, tools like checklists, and reference documents. Annual updates are planned to keep the content current.

Key Components

The Handbook is divided into ten chapters and ten appendices, addressing various BMP design topics and supporting details.

1. Chapter 1: Introduction. Overview of Virginia’s erosion and sediment control leadership, VDEQ objectives, Handbook purpose, usage tips, development process, and update plan.

2. Chapter 2: Importance. Significance of erosion, sediment control, and stormwater management, including climate considerations.

3. Chapter 3: Laws and Regulations. Overview of relevant laws and regulations impacting erosion control and stormwater management design.

4. Chapter 4: Compliance Process. Roadmap for regulatory compliance and application of Virginia Erosion and

Stormwater Management Regulations.

5. Chapter 5: Requirements. Information on regulating land-disturbing activities, technical criteria application, erosion and sediment control standards, and stormwater requirements.

6. Chapter 6: Site Design and BMP Selection. Guidance for stormwater site design and BMP selection, integrating environmental conservation principles.

7. Chapter 7: Construction BMPs. Detailed planning, design, construction, and maintenance guidance for construction BMPs.

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8. Chapter 8: Post-Construction BMPs. Detailed planning, design, construction, and maintenance guidance for post-construction BMPs.

9. Chapter 9: BMP Construction. Description of construction activities, sequence, concepts, and inspection processes for successful BMP installation.

10. Chapter 10: BMP Inspection and Maintenance. Overview of inspection and maintenance requirements, responsibilities, common tasks, and maintenance plans and agreements.

Website

Home | Virginia Stormwater Management Handbook (encodeplus.com) https://online.encodeplus.com/regs/deq-va/index.aspx

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VDOT Road and Bridge Specifications

Purpose and Scope

The Virginia Department of Transportation (VDOT) Road and Bridge Standards provide detailed specifications and guidelines for the construction, maintenance, and rehabilitation of roads, bridges, and related infrastructure across the state. These standards ensure that all work carried out on Virginia’s transportation network meets the required quality, safety, and performance criteria. The document serves as a comprehensive reference for contractors, engineers, and project managers, covering everything from materials and construction methods to safety measures and environmental considerations.

Key Components

1. Materials Specifications: Detailed requirements for the types and quality of materials used in road and bridge construction, including asphalt, concrete, steel, and aggregates. This ensures durability and longevity of the infrastructure.

2. Construction Methods: Guidelines on the approved methods for constructing and repairing roads and bridges, including grading, paving, drainage, and structural work. These methods are designed to meet the state’s standards for safety and efficiency.

3. Design Standards: Specifications for the design and layout of roads, bridges, and related structures, including dimensions, load-bearing capacities, and alignment. This section ensures that all designs are consistent with state and federal requirements.

4. Safety and Environmental Compliance: Standards for ensuring that construction activities comply with safety regulations and environmental protection laws. This includes measures to control erosion, manage stormwater, and protect natural habitats during construction.

5. Inspection and Quality Control: Procedures for the inspection and quality control of materials and workmanship during construction. This section ensures that all work meets VDOT’s high standards and is completed to the required specifications.

6. Maintenance and Repair: Guidelines for the ongoing maintenance and repair of roads and bridges, including the recommended practices for extending the lifespan of the infrastructure and ensuring public safety.

https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/technical-guidance-and-support/technical-guidance-documents/construction/VDOT_2020_RB_Specs_acc071522.pdf https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/technical-guidance-and-support/technical-guidance-documents/construction/VDOT_2020_RB_Specs_acc071522.pdf https://www.vdot.virginia.gov/media/vdotvirginiagov/doing-business/technical-guidance-and-support/technical-guidance-documents/construction/VDOT_2020_RB_Specs_acc071522.pdf

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Virginia Pesticide Control Act (§3.2-3900 et seq. of the Code of Virginia) The Virginia Pesticide Control Act establishes comprehensive regulations for the registration, distribution, sale, and application of pesticides within the Commonwealth of Virginia. Key provisions include:

• Registration Requirements: All pesticides must be registered with the Virginia Department of Agriculture and

Consumer Services (VDACS) before they can be distributed or sold in the state. This ensures that products meet safety and efficacy standards.

• Licensing and Certification: Individuals and businesses involved in pesticide application are required to obtain appropriate licenses or certifications. This includes commercial applicators, private applicators, and registered technicians, ensuring they are knowledgeable about safe and effective pesticide use.

• Enforcement and Penalties: The Act outlines enforcement mechanisms for violations, including the authority to issue "stop-sale" or "stop-use" orders, seize non-compliant products, and impose civil or criminal penalties.

• Protection of Trade Secrets: Provisions are in place to protect confidential business information related to pesticide formulations, balancing public safety with proprietary rights.

• Reporting Requirements: The Act mandates the reporting of pesticide-related accidents or incidents to ensure timely response and mitigation of potential hazards.

Overall, the Virginia Pesticide Control Act aims to safeguard public health and the environment by regulating pesticide use and ensuring compliance with established standards.

The application of pesticides and herbicides must be conducted by individuals properly trained and certified according to the Virginia Pesticide Control Act (§3.2-3900 et seq. of the Code of Virginia), as established by the Virginia Pesticide

Control Board. A Fairfax County Pesticide Application Report (electronic submission) is required for each pesticide/herbicide application within 24 hours of application. The report can be accessed here:

https://www.fairfaxcounty.gov/publicworks/stormwater/pesticide-application-reporting.

Screenshots of the information needed are included below (last accessed February 2025):

https://www.fairfaxcounty.gov/publicworks/stormwater/pesticide-application-reporting

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Certifications & Requirements for Pesticide and Herbicide Applications Virginia Commercial Pesticide Applicator Certification: Required for individuals applying restricted-use pesticides

(RUPs) in commercial, government, or public settings, this certification ensures compliance with Virginia Department of Agriculture and Consumer Services (VDACS) regulations and requires passing a core and category-specific exam.

Virginia Registered Technician Certification: Required for individuals applying pesticides under the direct supervision of a certified applicator, this certification mandates on-the-job training and successful completion of an exam within 90 days of employment.

Private Pesticide Applicator License: Required for landowners or farmers applying restricted-use pesticides on their own property, this certification ensures proper handling, storage, and application in accordance with state regulations.

Category 3A – Ornamental Pest Control: Required for individuals applying pesticides to trees, shrubs, and ornamental plants in landscaped areas, this certification ensures safe and effective pest management for non-turf environments.

Category 3B – Turf Pest Control: Required for individuals applying herbicides and pesticides on lawns, golf courses, parks, and athletic fields, this certification ensures compliance with application standards for turfgrass management.

Category 5A – Aquatic Pest Control: Required for individuals applying herbicides in lakes, ponds, stormwater BMPs, and other water bodies, this certification ensures proper management of aquatic vegetation while minimizing environmental impact.

Category 6 – Right-of-Way Pest Control: Required for individuals applying herbicides along roadsides, drainage channels, utility corridors, and stormwater facilities, this certification ensures proper control of invasive vegetation in public infrastructure areas.

Category 10 – Demonstration & Research: Required for individuals conducting pesticide research, training, or demonstration projects, this certification ensures compliance with regulatory requirements for experimental pesticide use.

EPA Worker Protection Standard (WPS) Training: Required for individuals handling pesticides in outdoor environments, this training ensures worker safety by covering protective measures, exposure risks, and emergency response procedures.

Virginia Pesticide Control Act Compliance: Required for all pesticide applicators, this regulation ensures adherence to proper handling, storage, application, and disposal practices as mandated by state law.

Pesticide Record-Keeping Requirements: Required for all licensed applicators, this regulation mandates maintaining detailed pesticide application records for a minimum of two years to ensure compliance with state and federal reporting standards.

OSHA Hazard Communication Standard (HAZCOM) Training: Required for individuals handling and storing hazardous chemicals, this training ensures compliance with OSHA regulations on chemical labeling, Safety Data Sheets (SDS), and worker safety measures.

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Personal Protective Equipment (PPE) Training: Required for individuals applying pesticides, this training ensures proper use of respirators, gloves, protective suits, and eye protection to minimize exposure risks.

Virginia DEQ Invasive Plant Species List Invasive species management in stormwater facilities must be guided by the most current and comprehensive information available. To ensure proper identification and treatment of invasive plant species, it is essential to reference the Virginia Department of Conservation and Recreation’s (DCR) Invasive Plant Species List, accessible online at https://www.dcr.virginia.gov/natural-heritage/invsppdflist. This list provides up-to-date information on invasive plant species in Virginia, helping to target and manage these species effectively within stormwater facility maintenance practices.

https://www.dcr.virginia.gov/natural-heritage/invsppdflist

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Fairfax County Erosion and Stormwater Management Ordinance (Chapter 124.1)

The Fairfax County Erosion and Stormwater Management Ordinance (Chapter 124.1) sets forth the requirements and procedures for controlling soil erosion and managing stormwater runoff in the county. This ordinance aligns with state regulations to protect water quality, reduce flooding, and mitigate development impacts on natural resources.

Purpose

The primary goals of Chapter 124.1 are to:

• Protect Water Quality: Prevent pollutants, including sediment, from entering water bodies.

• Control Runoff: Manage stormwater runoff to prevent flooding and erosion.

• Sustainable Development: Ensure that land development incorporates practices that minimize environmental impacts.

• Compliance with State Law: Align with the Virginia Erosion and Stormwater Management Program (VESMP) and other relevant state regulations.

Key Components

1. Applicability: Applies to all land-disturbing activities exceeding specific thresholds, such as construction, grading, and significant agricultural activities.

2. Permitting:

o Land Disturbance Permit: Required for qualifying activities to ensure appropriate erosion and stormwater management plans are in place.

o Erosion and Sediment Control Plan: Must be submitted and approved, detailing on-site measures to prevent soil erosion and control sediment.

o Stormwater Management Plan: Also required, outlining strategies to manage stormwater runoff and mitigate impacts on water quality and quantity.

3. Design Standards and Criteria:

o Technical Standards: Incorporates criteria from the Virginia Erosion and Sediment Control Handbook and the Virginia Stormwater Management Handbook.

o Best Management Practices (BMPs): Projects must implement BMPs like silt fences, sediment basins, and vegetative buffers.

4. Inspections and Maintenance:

o Regular Inspections: Conducted by county officials to ensure compliance with approved plans.

o Maintenance Responsibilities: Property owners and contractors must maintain erosion and stormwater management practices during and post-construction.

5. Enforcement and Penalties:

o Enforcement Actions: The county can issue notices of violation, stop work orders, and other actions for non-compliance.

o Penalties: Violations can result in fines and other penalties, with a combination of education, technical assistance, and enforcement used to ensure compliance.

6. Public Education and Outreach:

o Community Involvement: Promotes public awareness through educational programs and outreach activities.

7. Post-Construction Requirements:

o Long-Term Maintenance: Emphasizes the maintenance of permanent BMPs to manage runoff from developed sites effectively.

Maintenance and Stormwater Management Division Page 25

Summary

Fairfax County Chapter 124.1 (Erosion and Stormwater Management Ordinance) establishes a comprehensive regulatory framework to control soil erosion and manage stormwater runoff. By aligning with state regulations and promoting best practices, the ordinance aims to protect water resources, prevent flooding, and ensure sustainable development within the county. For detailed information and specific requirements, refer to the Fairfax County Public

Facilities Manual and the county's official website.

https://www.fairfaxcounty.gov/

Maintenance and Stormwater Management Division Page 26

Fairfax County Public Facilities Manual (PFM) The Fairfax County Public Facilities Manual (PFM) provides detailed guidelines, standards, procedures, and plates for the design and construction of public and private facilities in Fairfax County. The manual aims to ensure consistency, safety, and quality in development projects while protecting natural resources and public health. It covers various aspects of land development, including stormwater management and erosion control.

Purpose

The PFM serves to:

• Ensure compliance with county regulations and standards.

• Guide developers, engineers, and contractors in planning and executing projects.

• Protect public infrastructure and natural resources.

• Promote sustainable and safe development practices.

Chapter 6: Storm Drainage

Chapter 6 of the Fairfax County Public Facilities Manual (PFM) provides guidelines and standards for the design and construction of storm drainage systems. It ensures that stormwater runoff is managed effectively to prevent flooding, erosion, and water quality degradation.

Chapter 11: Erosion and Sediment Control

This chapter 11 provides detailed requirements and standards for controlling soil erosion and managing sediment on construction sites.

Summary

The Fairfax County Public Facilities Manual (PFM) is an essential resource for ensuring that land development projects in the county are designed, constructed, and maintained to meet stringent standards for safety, quality, and environmental protection. Chapters 6 and 11 of the PFM are particularly relevant to stormwater management and erosion control, providing detailed guidelines and requirements to manage runoff, control erosion, and protect water quality. For more detailed information and specifics, refer to the Fairfax County Public Facilities Manual.

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