STC for water activated pothole patching

The State of South Carolina, specifically the State Fiscal Accountability Authority (SFAA) Division of Procurement Services, is seeking to establish a Statewide Term Contract (STC) for water-activated pothole patching materials to be used by the South Carolina Department of Transportation (SCDOT) and other governmental units statewide. The procurement seeks flexible pothole patching materials that can be used "as-is" in any ambient temperature and gain strength by adding water, with products to be packaged in buckets or bags. All manufacturers must be pre-qualified by SCDOT and included on their Qualified Products List, which requires a rigorous two-stage evaluation process involving laboratory and field testing. The solicitation will award contracts to up to two lowest responsive and responsible offerors, with pricing to be submitted per pound for different pallet quantity ranges across seven SCDOT districts. Key dates include a pre-bid conference scheduled for 09/30/2025 at 10:00 AM via Microsoft Teams, with offers due by 11/03/2025 at 11:00 AM. The contract is estimated to run from 12/21/2025 to 12/20/2028, with an initial one-year term and potential for two additional one-year renewals.

The solicitation does not specify explicit set-aside designations or restrictions on responding organizations. Vendors will be required to pay an administrative services fee of 1.25% on total purchases, with all normal freight charges to be included in unit prices. The total estimated quantities range from 19,800 to 83,160 pounds per line item, covering 1-10, 11-20, and 21 pallet delivery volumes for each district. Specific product requirements include the ability to bond to existing pavements without a tack coat, remain workable in temperatures as low as 10F, have a maximum aggregate size of ½ inch, and be ready to use upon delivery without additional preparation. Products must maintain a minimum shelf life of 2 years for containerized products and remain workable for 6 months in bulk stockpiles. While specific budget ranges are not explicitly stated, the comprehensive nature of the solicitation and the statewide scope suggest a potentially significant contract value across multiple years of potential implementation.