Stationary High Head Diesel Pump Maintenance

Hillsborough County Board of County Commissioners is issuing Invitation to Bid (ITB-26-00129) for maintenance and service of stationary, diesel-driven, high-head pump systems located at wastewater pump stations throughout the county. This competitive sealed bid procurement seeks a qualified contractor to provide comprehensive maintenance services for a fleet of 41 pump units across three operational areas (North, Central, and South) for a five-year fixed-term contract with an estimated project value of $1,437,500.00. The scope of work includes preventative maintenance inspections (three quarterly inspections and one annual inspection per pump system), scheduled repairs, and emergency repair services, with the contractor responsible for all labor, tools, vehicles, fuel, testing equipment, parts, supplies, and materials necessary to perform the work. The contractor must demonstrate recent experience with comparable diesel pump systems comparable to the existing inventory of Godwin-manufactured units ranging from 41 to 475 horsepower, maintain a 24/7 emergency contact capability, and be capable of initiating emergency repairs within two hours of notification anywhere the county. Pricing for this solicitation is structured with line-item hourly rates for skilled and unskilled labor during normal work hours (Monday through Friday, 7:00 AM to 3:30 PM EST), fixed prices for quarterly and annual preventative maintenance inspections, and a $152,000 allowance for parts and materials. Award will be made to the lowest responsive and responsible bidder meeting all specifications, with price adjustments permitted annually based on the Consumer Price Index (CPI-U) using the simple percentage method without cumulative adjustments. Sealed bids must be submitted electronically through Euna Procurement by February 27, 2026, at 2:00 PM EST.

No specific set-aside designations or restrictions on organizational types responding to this solicitation are detailed in the available documentation. All contractors must comply with standard federal and state requirements including submission of a Substitute W-9 Form for tax identification purposes, proof of a Drug-Free Workplace certification in accordance with Florida Statute 287.087, and a Certificate of Liability Insurance designating Hillsborough County as an additional insured with required coverage in general liability, automobile liability, workers' compensation and employer's liability, and optional garage and excess liability coverage. The contractor is not required to provide surety bonds, and the county reserves the right to terminate the contract for convenience with 24 hours written notice or to obtain services from alternative sources if the contractor fails to perform. No current incumbent vendor or existing contractor relationship is specified in the procurement documents. The estimated five-year contract value is $1,437,500.00, and selected contractors should be prepared to integrate with the county's existing preventative maintenance schedule across 30 designated facilities organized by geographic area, with oversight provided by the Utilities Manager and regional supervisors assigned to North, Central, and South operational areas.