Statewide Health Information Exchange (HIE) Service

The State of Florida, Agency for Health Care Administration (AHCA), is conducting an Invitation to Negotiate (ITN 012-23/24) to procure a Statewide Health Information Exchange (HIE) Service, with Leon County included in the jurisdictional scope. The procurement seeks a comprehensive HIE vendor to provide secure health information exchange services across Florida, including Event Notification Service, Admit-Discharge-Transfer data aggregation, and Continuity of Care Document exchange. Respondents must demonstrate extensive qualifications in health information exchange activities, HIPAA compliance, and government healthcare data management. Evaluation criteria will assess organizational structure, technical capabilities, implementation planning, systems security, and disaster recovery capabilities, using a 0-5 point scale across multiple categories. Key submission requirements include identifying project leadership roles, providing detailed implementation plans, demonstrating experience with healthcare data exchange, and meeting stringent security protocols including potential HITRUST certification. Critical procurement dates include a May 20, 2024 deadline for written questions, June 17, 2024 for proposal submissions at 2:00 PM ET, anticipated negotiations between July 15 and October 4, 2024, and an anticipated Notice of Intent to Award on December 9, 2024. The initial contract term is set for December 1, 2024 through November 30, 2027, with potential three-year renewals.

The solicitation does not specify specific set-aside designations or enterprise restrictions for respondents. The current HIE infrastructure appears to have proprietary elements, and the Agency will require the new vendor to work with existing HIE participants during transition. The contract will be structured as a no-cost agreement to AHCA, with the vendor collecting revenue through service subscription fees. The estimated contract value for the initial three-year term is $34,900,000, with current HIE pricing structures ranging from $0.15 to $2.00 per patient annually, depending on organization type and patient panel sizes. Respondents must provide a $1,745,000 proposal guarantee and, if awarded, furnish a performance bond equal to 4.5% of the annual contract value. The Agency will conduct initial and ongoing IT security risk assessments on the selected vendor, using an information security rating service to monitor the vendor's security posture. Minimum annual fees for different subscription types will range between $2,000 and $7,500, ensuring flexible participation for various healthcare organizations.