Staff AugBid Documents

The State of Indiana, through the Department of Administration (IDOA) on behalf of the Family and Social Services Administration, is seeking a staff augmentation contractor for the Indiana State Psychiatric Hospital Network (ISPHN) with RFP 25-81223. The procurement will provide on-call and as-needed staffing services for six psychiatric healthcare facilities, including the Evansville Psychiatric Children's Center, Evansville State Hospital, Logansport State Hospital, Madison State Hospital, Richmond State Hospital, and the Indianapolis Neurodiagnostic Institute. Required staffing positions include Special Attendants, Charge Nurses, Dieticians, Physicians, Nurses, Pharmacists, Psychiatrists, Psychologists, and other medical support personnel, with an annual requirement of 1,950 full-time equivalent (FTE) hours and a minimum staff tenure of 13 weeks. The contract will be a four-year term, with proposals due on May 27, 2025, at 3:00 PM EST. Evaluation criteria will be based on a 100-point scale, with 45 points for management quality, 35 points for pricing, 5 points for Buy Indiana initiative, and additional points for subcontractor commitments. Proposals will be normalized based on the lowest cost submission, with bonus points available for exceeding diversity subcontractor goals.

The solicitation includes specific set-aside designations for minority-owned businesses, with goals of 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran Owned Small Businesses. Subcontractors must be certified on the State of Indiana's M/W/IVOSB list and provide goods or services within their certified industry area. While no specific incumbent vendor is mentioned, the RFP requires contractors to provide comprehensive staffing services including recruiting, screening, and placing staff across ISPHN locations with 24/7 availability. Contractors must maintain a roster of on-call staff, provide an account manager, actively recruit resources, manage employee onboarding, and handle replacement coverage. Although no precise budget range is specified in the documents, the Cost Proposal Template indicates that vendors must submit hourly pay rates and markup fees for various medical professional positions, suggesting a potentially substantial contract value commensurate with staffing needs across multiple state psychiatric facilities.