Clarification 1.docx

This document is a Clarification Request for Proposal (RFP 25-81223) issued by the Indiana Department of Administration (IDOA) on behalf of the Family and Social Services Administration for staff augmentation services for the Indiana State Psychiatric Hospital Network (ISPHN). The procurement seeks a contractor to provide on-call and as-needed staffing for six psychiatric healthcare facilities, including positions such as Special Attendants, Charge Nurses, Dieticians, Physicians, Nurses, Pharmacists, Psychiatrists, and Psychologists. The contract will have a four-year term, with proposals due on May 27, 2025, at 3:00 PM EST, and requires an annual staffing requirement of 1,950 full-time equivalent (FTE) hours with a minimum staff tenure of 13 weeks.

The evaluation criteria will be based on a 100-point scale, with 45 points for management quality, 35 points for pricing, and 5 points for the Buy Indiana initiative. The solicitation includes specific set-aside designations for minority-owned businesses, with goals of 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran Owned Small Businesses. Subcontractors must be certified on the State of Indiana's M/W/IVOSB list and provide goods or services within their certified industry area. The RFP requires contractors to provide comprehensive staffing services, including recruiting, screening, and placing staff across ISPHN locations with 24/7 availability, maintaining an on-call staff roster, and managing employee onboarding and replacement coverage.