SSJ MEDECO Keyway System

Marion County Business Services Department in Oregon issued a Request for Information (RFI) on April 10, 2026, for ongoing service and support of the MEDECO Keyway Access & Controls System, with responses due by April 17, 2026, at 4:00 pm PDT. The procurement seeks to establish a sole-source contract and purchase order for the maintenance and support of the County's proprietary MEDECO security key access and locking control systems, which the County has utilized for over 35 years. The deliverables include service and support for three different restricted keyways currently maintained by the County: the conventional "20" keyway, the Biaxial "C3" keyway, and the M3 "DA" keyway. The key objective is to ensure continued access to restricted key distribution and system support through an authorized provider who maintains the restricted access codes necessary for ordering and receiving keys and key blanks. Required qualifications include authorization to provide MEDECO services and the ability to maintain the proprietary access controls governing key distribution, with only authorized individuals possessing factory-recognized signatures on file eligible to order and receive restricted materials. The RFI explicitly notes that no evaluation or scoring of submitted materials will occur and that responses do not constitute offers or binding contracts; all submissions become public records subject to Oregon's Public Records Law, with respondents permitted to designate trade secrets for protection from disclosure.

The RFI identifies a sole-source justification based on the proprietary nature of the MEDECO system and the restricted access controls governing key distribution, indicating that the County intends to award exclusively to a single qualified source. Oregon Lock & Access, Inc., is identified as the incumbent vendor, having been the sole service provider for Marion County since 2001 and the only entity maintaining the restricted access code for the County's system. While MEDECO's website lists three authorized dealers operating in Oregon, the County's documentation confirms that only Oregon Lock & Access has provided continuous service and maintains the contractual relationship and access credentials necessary to fulfill the County's requirements. The RFI does not specify a budget range or award value, though the nature of the procurement as an ongoing service and support contract suggests recurring expenditures for maintenance, key distribution, and system access management. No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are mentioned in the procurement documents, and responses should be submitted through the Marion County Procurement Collaboration Portal.