Sponsorship Facilitation

The City of Olathe, Kansas, located in Johnson County, has issued Request for Proposals 26-0011 seeking a qualified local or regional firm to facilitate sponsorship opportunities for Parks and Recreation events, festivals, programs, and facilities. The procuring agency requires the selected firm to assess current city initiatives and identify potential sponsorship opportunities, develop strategic partnership packages with attractive terms, conduct outreach to prospective sponsors whose values align with the city's priorities, facilitate initial meetings, prepare tailored proposals for individual sponsors, and create engaging promotional materials to support these efforts. Key deliverables include the establishment of key performance metrics to track effectiveness, regular stakeholder updates on partnership outcomes and return on investment, and the presentation of innovative ideas to expand sponsorship outreach and improve strategies based on performance insights. The evaluation team will assess proposals based on four criteria: Project Approach (35 points), Firm Personnel (35 points), Quality of Similar Work (20 points), and Fee Proposal (10 points). Electronic proposals must be submitted through Bonfire no later than March 20, 2026, at 10:00 AM CST, with questions due by February 12, 2026, at 5:00 PM CST. Oral presentations may be conducted the week of April 12, 2026, with City Council approval anticipated in May 2026. Submission requirements include a cover letter, background and qualifications, completed forms, proposed team organization with resumes, examples of key personnel experience, a detailed service plan with timeline, a notarized affidavit, and any exceptions to RFP requirements.

No specific set-aside designations or restrictions limiting organizational type have been identified in the procurement documentation. The RFP does not identify any incumbent vendors or current contractors providing similar services. Respondents must comply with Kansas Act Against Discrimination provisions and maintain Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, Business Auto Insurance of $500,000 combined single limit, and Workers' Compensation insurance at statutory limits throughout the contract term. The contract term and renewal options are not specified in the available RFP documentation. Pricing must be submitted in a separate electronic document and remains valid for 120 days from the RFP opening date. No budget range or award value has been disclosed in the procurement materials, and the city reserves the right to reject all proposals or reissue the solicitation at its discretion.