Specifications for Post Storm Damage Assessment Transmission and Distribution Crews

Keys Energy Services (KEYS), a municipal electric utility in Monroe County, Florida, is soliciting bids for comprehensive post-storm damage assessment services for transmission and distribution crews through KEYS Bid 10-25. The procurement seeks qualified contractors to provide emergency support services focused on assessing electrical infrastructure damage following storm events, with a primary objective of conducting systematic utility pole and infrastructure inspections using electronic documentation tools. Contractors must utilize an Apple iOS device with GoCanvas and Partner Maps software to document detailed damage assessments, including pole conditions, conductor status, transformer conditions, and guy wire integrity, submitting real-time electronic reports. The bid is structured for a three-year initial contract term with potential for two additional one-year extensions, with KEYS intending to award multiple contracts to ensure FEMA compliance and vendor availability during emergencies. Proposals are due electronically by 10:00 a.m. on Wednesday, May 14, 2025, with a virtual bid opening conducted through a GoToMeeting online platform. Mandatory requirements include compliance with APPA Safety Manual standards, specific workplace policies, comprehensive insurance coverage, and federal contract certifications such as Davis-Bacon Act wage requirements and equal employment opportunity provisions.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Compensation for awarded contractors will be based on hourly rates for labor and equipment, with provisions for mobilization, travel time, and per diem expenses following State of Florida rates. While no incumbent vendors are mentioned, the bid indicates KEYS will issue individual task orders for specific emergencies, with each task order including a not-to-exceed amount. The contract utilizes 2023 FEMA equipment rates, and while no formal escalation clause exists for labor rates, KEYS remains open to contractors proposing potential rate adjustment mechanisms for review. Although specific budget ranges are not detailed, the procurement suggests a flexible approach to engaging multiple vendors for emergency storm damage assessment services, with a focus on maintaining comprehensive and responsive support capabilities for electrical infrastructure recovery efforts.