2025-06-18_AIS.pdf
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- Solicitation number
- 10-25
- Issued by
- Florida
About this file
This is an Agenda Item Summary Sheet from Keys Energy Services (KEYS) for a June 18, 2025 Utility Board meeting, focusing on awarding unit price contracts for post-storm damage assessment of transmission and distribution crews through Bid 10-25. The procurement seeks to establish contracts with 16 qualified companies for a three-year period, with two potential one-year renewals, to provide emergency post-storm damage assessment services. KEYS received 28 proposals and recommends entering contracts with the 16 companies that complied with their technical specifications, pending successful negotiations of terms and conditions.
The financial impact is currently listed as "To Be Determined" and not budgeted, with a potential funding source of FEMA and State Cost Share Reimbursement. The contracts are designed to support KEYS' strategic plan goal of providing reliable electric service exceeding industry standards. In the event of a declared emergency, the Utility Board authorizes the General Manager to issue task orders against these unit price contracts, with each task order including a not-to-exceed amount and to be reported at the subsequent Utility Board meeting. The contracts will include specific terms aligned with FEMA Public Assistance Program requirements, and KEYS will rank and activate awarded providers based on bid pricing.
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Agenda Item Summary Sheet Meeting Date: June 18, 2025
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Engineering
Agenda Item #: 9e
AGENDA ITEM WORDING: Award Unit Price Contracts for Post-storm Damage Assessment Transmission and Distribution Crews, Bid 10-25
REQUESTED ACTION: Motion to Award Unit Price Contracts for Post-storm Damage Assessment Transmission and Distribution Crews, Bid 10-25, pending successful negotiations, to Davey Resource Group, Inc.; Dynetek Solutions, LLC; Enercon Services, Inc.; Ferreira Construction Company, Inc.; Haugland Energy Group, LLC; MasTec North America, Inc.; Mi-Tech Services; New River Electrical Corporation; Osmose Utilities Services, Inc.; PraXel Line Services, LLC; Qualus, LLC; SEL Engineering Services, Inc.; Titan Utility Services, LLC; TRC Engineers, Inc.; Utilities One, Inc.; and Valiant Energy Service, LLC and authorize the General Manager & CEO or designee to issue not-to-exceed task orders in the event of a declared emergency
DISCUSSION: KEYS places post storm damage assessment contracts, with pre-negotiated pricing and terms, for activation in the event of a declared emergency, such as a hurricane.
KEYS issued a request for proposals seeking experienced post storm damage assessors. The specifications provide for a three-year contract duration, with two available one-year renewals.
KEYS received twenty-eight proposals. After reviewing the proposals, Staff recommends entering into contracts with the 16 companies who complied with KEYS’ Technical Specifications, pending successful negotiations of Terms and Conditions. Due to the volume of contracts, the Board packet does not include the contract for each vendor.
Company* Complies with
Technical Specifications
American Resources, LLC No Center Phase Energy, LLC No Collective Strategic Resources, LLC No Davey Resource Group, Inc. Yes Dynetek Solutions, LLC Yes Electric Grid Partners, LLC No Enercon Services, Inc. Yes Ferreira Construction Company, Inc. Yes Haugland Energy Group, LLC Yes Impulse Energy Consultants, LLC No Kingdom Guardian Security & Investigation Services No MasTec North America, Inc. Yes Mi-Tech Services Yes New River Electrical Corporation Yes One Call Energy No OneSource Restoration, LLC No Osmose Utilities Services, Inc. Yes Perfect View Aerial Media (PVAM) No
Agenda Item Summary Sheet Meeting Date: June 18, 2025
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Engineering
Agenda Item #: 9e
Staff will provide an informational item at an upcoming Utility Board meeting confirming which contracts were successfully negotiated.
In the event of a declared emergency, the Utility Board authorizes the General Manager & CEO or designee to issue task orders, as deemed appropriate, against these unit price contracts. The task orders will include a not-to-exceed amount and will be reported to the Utility Board at the Utility Board meeting immediately following issuance.
All emergency assistance contracts include specific terms and conditions in accordance with current requirements of the FEMA Public Assistance Program. KEYS will rank and activate awarded providers on the basis of bid pricing
SUPPORTS STRATEGIC PLAN: Goal #1 – Provide reliable electric service that exceeds industry standards
FINANCIAL IMPACT:
Total Cost: TBD Budgeted: No Source of Funds: Potential for FEMA and State Cost Share
Reimbursement
PraXel Line Services, LLC Yes Qualus, LLC Yes Recovery Logistics, LLC No SEL Engineering Services, Inc. Yes Titan Utility Services, LLC Yes TRC Engineers, Inc. Yes Utilities One, Inc. Yes Utility Innovation Holdings, Inc. No Utility Support Services No Valiant Energy Service, LLC Yes
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