Specifications for Fleet Maintenance during Emergency Situations

Keys Energy Services (KEYS), a municipal electric utility in Key West, Florida, is soliciting bids for comprehensive fleet maintenance services during emergency situations, particularly in response to hurricanes and utility restoration efforts. The procurement seeks contractors capable of providing maintenance and repair services for vehicles ranging from light to heavy duty, with a specific focus on emergency response capabilities. Bidders must supply ALTEC and ASE Certified Technicians who can maintain and repair all vehicle types, hydraulic equipment, and perform tire services. The bid requires contractors to provide OEM parts, service vehicles, and a crane, with the ability to support multiple departments during emergency scenarios. Electronic bid submissions will be received until 10:00 a.m. on Friday, April 11, 2025, with a virtual bid opening committee meeting scheduled for the same time. The contract duration is three years, with potential for two additional one-year extensions, and KEYS intends to award multiple contracts to ensure FEMA compliance and maintain vendor availability for emergency utility restoration.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Pricing will be structured based on hourly labor rates for straight time and overtime, with a mandatory $10 indemnity fee per task order. KEYS will reimburse mobilization, demobilization, meals, and lodging at state per diem rates, and equipment charges will follow current FEMA equipment rate schedules. The bid emphasizes the need for rapid response teams capable of maintaining vehicles for KEYS and mutual aid contractors specifically in the Lower Keys region from the Seven Mile Bridge to Key West. While the exact budget range is not specified, the comprehensive nature of the contract and its emergency response focus suggest a significant potential award value. Contractors will be expected to provide a full-service solution that can quickly respond to utility emergencies and support vehicle maintenance across various municipal departments.