2025-05-07_AIS.pdf
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- Solicitation number
- 03-25
- Issued by
- Florida
About this file
This document is an Agenda Item Summary Sheet from Keys Energy Services (KEYS) for a May 7, 2025 Utility Board meeting, addressing the award of unit price contracts for fleet maintenance during emergency situations (Bid 03-25). The procurement seeks to establish three-year contracts with Environmental Earth Wise, Inc., Mobile Techs, LLC, and Rapid Response Disaster Services, LLC for providing fleet maintenance services during declared emergencies, particularly tropical weather events. The specifications allow for two potential one-year renewals, and the contracts are designed to provide pre-negotiated pricing and terms for activation in emergency scenarios.
The financial impact is currently marked as "To Be Determined" and not budgeted, with potential funding sources including FEMA and state cost-share reimbursement. All three selected contractors have been evaluated and confirmed to comply with both technical specifications and terms and conditions. In the event of a declared emergency, the Utility Board authorizes the General Manager & CEO to issue task orders with not-to-exceed amounts, which will be reported at the subsequent board meeting. The contracts align with KEYS' strategic plan goal of providing reliable electric service that exceeds industry standards, and include specific terms compliant with current FEMA Public Assistance Program requirements. KEYS will rank and activate the awarded providers based on their bid pricing.
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Agenda Item Summary Sheet Meeting Date: May 7, 2025
Proposer: Lynne E. Tejeda, General Manager & CEO Department: Engineering - Fleets
Agenda Item #: 8b
AGENDA ITEM WORDING: Award Unit Price Contracts for Fleet Maintenance During Emergency Situations, Bid 03-25
REQUESTED ACTION: Motion to Award Unit Price Contracts for Fleet Maintenance During Emergency Situations, Bid 03-25, to Environmental Earth Wise, Inc., Mobile Techs, LLC, and Rapid Response Disaster Services, LLC and authorize the General Manager & CEO or designee to issue not-to-exceed task orders in the event of a declared emergency
DISCUSSION: KEYS places fleet maintenance contracts, with pre-negotiated pricing and terms, for activation in the event of a declared emergency such as a tropical weather event.
KEYS issued a request for proposals seeking responses from experienced fleet maintenance contractors. The specifications provide for a three-year contract duration, with two available one-year renewals.
KEYS received three proposals. Staff recommends entering into contracts with Environmental Earth Wise, Inc., Mobile Techs, LLC, and Rapid Response Disaster Services, LLC .
In the event of a declared emergency, the Utility Board authorizes the General Manager & CEO or designee to issue task orders, as deemed appropriate, against the unit price contracts. The task orders will include a not-to-exceed amount and will be reported to the Utility Board at the board meeting immediately following issuance.
All emergency assistance contracts include specific terms and conditions in accordance with the current requirements of the FEMA Public Assistance Program. KEYS will rank and activate awarded providers on the basis of bid pricing.
SUPPORTS STRATEGIC PLAN: Goal #1 – Provide reliable electric service that exceeds industry standards
FINANCIAL IMPACT:
Total Cost: TBD Budgeted: No Source of Funds: Potential for FEMA and State Cost
Share Reimbursement
Company Name Complies with
Technical Specifications
Complies with Terms and Conditions
Environmental Earth Wise, Inc. Yes Yes Mobile Techs, LLC Yes Yes
Rapid Response Disaster Services, LLC Yes Yes
File details come from the government source that posted it. Updated .