KEYS_Bid_03-25_Specifications_for_Fleet_Maintenance_during_Emergency_Situations.pdf

KEYS BID 03-25 SPECIFICATIONS FOR FLEET MAINTENANCE SERVICES DURING

EMERGENCY SITUATIONS

CALL FOR BIDS

THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA, operator of Keys Energy Services (KEYS), hereby gives notice to prospective bidders that sealed proposals will be received by KEYS electronically until 10:00 a.m. on Friday, April 11, 2025 for:

KEYS BID 03-25

SPECIFICATIONS FOR FLEET MAINTENANCE SERVICES DURING EMERGENCY SITUATIONS

KEYS has instituted VendorLink and DemandStar systems to provide current information to potential bidders. These systems will allow you to receive bid information quickly and at your convenience 24 hours a day, 7 days a week. Specifications may be obtained from their websites at www.myvendorlink.com or www.DemandStar.com. Registered vendors will be notified automatically of all Requests for Proposals. You may also visit www.KeysEnergy.com for links and download information for all KEYS bid specifications.

It shall be the sole responsibility of each bidder to have their bid electronically delivered on or before the time for opening proposals last announced to bidders. Emailed proposals will not be accepted. Should a vendor not be able to submit via VendorLink or DemandStar, paper submittals will be accepted. Paper submittals must be received prior to the opening date and time in order to be considered. Paper submittals, if applicable, are to be delivered via FedEx, UPS, or in-person to:

Keys Energy Services Bid Opening Committee – KEYS Bid 03-25 6900 Front Street Extended Key West, FL 33040 Note: This address does not receive US Postal Service.

Any proposal received after the time last announced for opening proposals may be retained by KEYS or returned to the bidder, but such proposal may be rejected as not responsive.

Vendors with questions pertaining to this bid specification must submit them in writing via email to purchasing@keysenergy.com no later than Friday, March 28, 2025 at noon. Any questions received after noon on March 28, 2025 will not be addressed.

Each proposal should constitute an offer to KEYS, as outlined therein, and should be irrevocable after the time announced for the opening thereof.

At a meeting of the BID OPENING COMMITTEE to be held virtually on Friday, April 11, 2025 at 10:00 a.m. Proposals will be opened and vendor names will be publicly read aloud.

KEYS reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which KEYS deems to be in the best interest of the Utility Board.

Tyler Randolph, Purchasing Supervisor http://www.myvendorlink.com/ http://www.demandstar.com/taf/agencycp.taf?_function=list&A=335 http://www.keysenergy.com/ mailto:purchasing@keysenergy.com

GENERAL

Keys Energy Services (KEYS) is a municipal electric utility suppling power to residents of the lower Florida Keys. KEYS is located in the extreme Southern tip of peninsular Florida, situated in Monroe County, Florida, primarily what is considered the “Lower Keys”, which extends eastwardly from Key West to the east end of the Seven-Mile Bridge. Corporate Offices are located in Key West, Florida at 1001 James Street and the T&D Facility is located on Stock Island at 6900 Front Street Extended, Key West, Florida 33040.

KEYS continually plans and prepares to deal with emergencies, such as hurricanes and other unusual events that can impact its electric systems. When electric systems experience damage from these events, utilities call on other utilities and private entities across the state and the country to assist with utility restoration efforts.

In order to have a plan in place for these emergency situations, KEYS is seeking proposals from contractors experienced in providing all aspects of fleet maintenance. The purpose of this agreement is to have a pre-negotiated price and terms in for emergency rapid response maintenance services of all vehicles from light duty vehicles to heavy duty vehicles after any emergency without delay.

Current contracts will remain active. It is KEYS’ intent to award as many contracts as possible for the same service to ensure KEYS has FEMA compliant vendors to call on following an emergency.

Individual task orders will be issued for each emergency situation that arises during the contract period. Each task order will include a not to exceed amount. Contractor shall notify KEYS if the not to exceed amount is estimated to be met within one (1) week. Not to exceed amounts will be based on severity of the situation. KEYS will not be responsible for invoices submitted once the not to exceed amount is met.

KEYS and its representatives have exercised due care in preparing this Request for Proposals (RFP). All information contained herein is believed to be substantially correct. However, bidders should verify information independently if desired. KEYS and its representatives do not warrant the accuracy of information contained herein.

SPECIFICATIONS

KEYS is seeking prospective bidders to provide a Rapid Response Team to maintain all its vehicles from light duty vehicles to heavy duty vehicles after a disaster or storm.

The prospective bidder will also provide maintenance for all mutual aid and contractors that will be working in Keys Energy Services jurisdiction from the Seven Mile Bridge to Key West Florida.

Prospective bidder must provide OEM parts for all applications.

Prospective bidders must provide ALTEC and ASE Certified Technicians to maintain and repair all types of vehicles, small, medium and large vehicles, see following KEYS vehicle list. Technicians must be competent to repair hydraulic equipment such as digger derricks, bucket trucks, chippers, fork lifts, and trailers.

Prospective bidders must provide technicians that are capable of repairing and changing all types of tires for small, medium, and large vehicles.

Prospective bidder’s technician must also be available to assist other departments within KEYS, such as assisting the warehouse with material handling, material deliveries, and all other duties that may arise within reason.

Prospective bidder must provide a service vehicle or vehicles along with a crane and all other tools needed to maintain all vehicles.

The quantity of rapid response teams will be assessed and determined by the quantity mutual aid and contactors that will respond.

ATTACHMENTS

• Attachment 1: List of KEYS Vehicles

• Attachment 2: Prevailing Wage Determinations

MOBILIZATION/DEMOBILIZATION

When crews are in route to and from Key West, KEYS shall pay equipment and labor rates.

Labor rates shall be paid at an hourly rate.

KEYS will reimburse meals and lodging using the State of Florida per diem rates.

LABOR

Contractor shall supply pricing for labor. The labor rates shall include the cost of:

• Personal safety equipment, as required by OSHA, and the American Public Power Association (APPA) safety manual, latest revision.

• Standard tools for maintenance work including personal tools and gear are included in labor rates.

• Standard safety equipment

• Necessary equipment for night work (e.g. spotlights)

• Necessary personal gear for inclement weather (i.e. raingear, winter clothing, etc.)

Labor rates shall be paid at an hourly rate.

If KEYS does not provide meals, KEYS will reimburse per diem at the State of Florida rates. KEYS will not reimburse for meals if the Contractor declines meals offered by KEYS.

EQUIPMENT CHARGES

KEYS will only be responsible for paying the hourly rate found on FEMA’s current Schedule of Equipment Rates.

Equipment should not be included in the standard labor price. Since this bid may result in a 5 year contract, the current rates are not included as part of the bid/contract document because they may change during the contract period. Current FEMA equipment rates can be found at:

https://www.fema.gov/media-library/assets/documents/136901 FEMA’s Equipment Rate Code must be included in all invoices.

For every equipment hour charged, the equipment operator’s name must be provided to KEYS.

Since FEMA rates include fuel, fuel supplied by KEYS will be signed for and deducted from contractor’s invoices.

SCHEDULE

As need arises, notification will be made by telephone or email to the person listed as the contact person on your proposal. If you have other employees you would like notified please include their contact information on a separate sheet in your proposal.

DOCUMENTATION

Contractor to provide detailed documentation of labor and material costs listed and summarized by each location where work was performed.

KEYS will provide an excel document to detail this information. The document will require the following information, but is not limited to:

a. Name

b. Position

c. Rate of pay for regular hours

d. Rate of pay for overtime hours

e. # of regular hours worked

f. # of overtime hours worked

g. Location of work - Pole Number, Address, etc.

h. Detailed description of work

i. Vehicle hours/type of vehicle (if off site work required)

ADDITIONAL CONTRACTUAL DOCUMENTS

During an event, KEYS may activate the contract using a task order. Within the task order, KEYS will establish a not to exceed amount based on the proposed pricing submitted and the emergency situation circumstances.

PROPOSAL CONTENTS & EVALUATION

The proposal should include a description of the firm’s capabilities and experience with providing the requested services, including a description of any special qualifications which are indicative of working familiarity with similar projects.

The proposals will be evaluated. The evaluation criteria will include a variety of considerations, which may include:

a. Experience with similar projects

b. Range and suitability of services provided

c. Project management approach

d. Pricing

e. References https://www.fema.gov/media-library/assets/documents/136901

BID SUBMITTAL

Proposals shall be submitted electronically via VendorLink or DemandStar prior to the opening date and time. Emailed proposals will not be accepted. Should a vendor not be able to submit via VendorLink or DemandStar, paper submittals will be accepted. Paper submittals must be received prior to the opening date and time in order to be considered.

Paper submittals can be sent via FedEx, UPS, or In Person to:

Keys Energy Services Bid Opening Committee – Bid 03-25 6900 Front Street Extended Key West, Florida 33040 Note: This address does not receive US Postal Service.

In addition to the Proposal Page, Bidders shall also submit the following:

1. Bidder’s Statement

2. Public Entity Crimes Sworn Statement

3. Drug-Free Workplace Statement

4. Safety Compliance Affidavit

5. Insurance Agent’s Statement

6. Certification Regarding Debarment, Suspension, etc.

7. Certification for Contracts, Grants, Loans, & Cooperative Agreements

8. List of all equipment available during an emergency situation, with FEMA equipment code

ATTACHMENT

(KEYS Master Vehicle List)

Active or

Inactive [Y,N]

Unit ID # Department Year Make Model Type FEMA Cost

Code Title Vin #

N 2 FMPA 2004 Club Car OF SERVICE USE FOR PARTS Golf Cart 8755 ABO343-342303 Y 4 FMPA 2000 Club Car Golf Cart 8755 ABO421-395866 Y 6 FMPA 2004 Club Car Golf Cart 8755 ABO421-395881 Y 7 T&D 2016 Brooks Brothers Pole Trailer 8600 126348600 1B9PS0925GM274625 Y 8 WAREH 2004 Club Car Golf Cart 8755 ABO308-258542 Y 11 WAREH 2006 Crown Man Lift 8495 9A147248 Y 12 FMPA 2007 Clarke Forklift 8301 CMP450D-1017-9588KF Y 13 ELEC 2007 Freightliner M2 Boom Truck 8822 99708416 1FYH3CDJ37HX80610 Y 14 T&D 2008 Freightliner Digger Derrick 8796/8670 102220203 1FVHCYBS09HAG5052 Y 16 FLEETS 2016 Genie 12W QS Forklift 8945 QUICKSTOCK Y 17 FMPA 2002 Club Car Golf Cart 8755 AA0220147845 Y 19 R / M 2015 Nissan Pathfinder SUV 8076 119844774 5N1AR2MN6FC680016 Y 21 T&D 2015 Vermeer Bc BC 1500 Chipper 8204 121118366 1VR2161V7F1006660 Y 22 CUST SERV 2015 Chevrolet Silverado Pickup 8801 120351521 1GCNCPEH1FZ396268 Y 27 CUST SERV 2015 Chevrolet Siverado Pickup 8801 120351756 1GCNCPEH2FZ394898 Y 29 ELEC 2016 Ford F-350 Utility Body 8808 123100843 1FD7X3ET4GEC16943 Y 32 T&D 2015 Brooks Brothers Wire Trailer 8600 123060973 1B9CS1824GM274072 Y 35 T&D 2000 Hyster H100XM Forklift 8301 KOO5DO32O4X Y 38 FMPA 2001 Sullair 185 Compressor/Generator 8014 83259534 004-135548 Y 40 FLEETS 2015 Chevrolet Silverado Pickup 8801 120351695 1GCNCPEH2FZ397123 Y 42 T&D 2015 Chevrolet Silverado Pickup 8801 120178040 1GCRCPEC0FZ369651 Y 44 FAC 2014 Brooks Brothers Dump Trailer 8590 114714926 1B9US1423EM274054 Y 49 FAC 2007 Cat Skid loader 8541 CAT0242BVBXM03507 Y 50 S/B 2015 Kohler Power System Service Building Generator 8314 500 KW Y 54 FACILITIES 2015 Ford F-350 Utility Body 8808 115718122 1FTRF3AT8FEA04017 Y 55 T&D 2001 Work Horse Step Van Step Up Van 8745 83952130 5B4KP42Y013332430 Y 60 FLEETS 2015 Chevrolet Silverado Pickup 8801 120288100 1GCNCPEH0FZ397380 Y 61 ENG. 2017 Chevrolet Silverado Pickup 8801 126700245 1GCNCNEH9HZ233360 N 62 FAC 2010 Ford F-150 Pickup 8801 103765676 1FTMF1CW7AKB68441 Y 63 FMPA 2002 Angler Boat Trailer Trailer 8600 12JBA18152M007125 Y 65 T&D 2015 Chevrolet Silverado Pickup 8801 120178120 1GCRCPEC4FZ374349 Y 66 FMPA 1999 Boom Trailer Motorized Boom Trailer 8490 280638652 4DSUT1627XS001730 Y 67 T&D 2017 International Bucket Truck 8796/8487 AM 55 E 1HTMMMMN8HH652156 Y 69 T&D 2014 Ford F-350 Utility Body 8808 115718199 1FT8X3AT9FEA04018 N 70 GAR/POOL 2015 Chevrolet Silverado Pickup 8801 120288034 1GCNCPEH8FZ394940 N 73 FMPA 2015 Chevrolet Silverado Pickup 8801 120351842 1GCNCPEH3FZ397969 N 75 GAR/POOL 2015 Chevrolet Silverado Pickup 8801 120287974 1GCNCPEH5FZ395673 Y 77 WAREH 2017 Cat Forklift Cat Forklift 8301 EPC3500 N 82 ENG. 2015 Chevrolet Silverado Pickup 8801 120287815 1GCNCPEH2FZ396814 Y 84 T&D 2010 Vermeer Chipper 8204 105304543 1VR2161VOA1002409 N 87 T&D 2016 Freightliner Bucket Truck 8796/8489 A77-TE93 1FVKCYCY0GHGW5080 Y 88 T&D 2014 MTU GeneratorT&D 8315 200 KW

Inactive [Y,N]

Unit ID # Department Year Make Model Type FEMA Cost

Code Title Vin #

Y 90 T&D 2016 International Bucket Truck 8796/8487 AM 55 E 1HTMMMMN6HH652155 Y 91 ENG. 2016 Nissan Pathfinder SUV 8076 123060476 5N1AR2MNXGC640877 Y 93 T&D 2017 VSI Aluminum Boat 26' Alum. Boat 8148 127259960 VSI48100D717 Y 94 T&D 2017 Float On Boat Trailer 26' Trailer 8600 40YBP2523HF000470 Y 99 FLEETS 2001 Wells Cargo Concsession trailer 8744 473371192 1WC200E1413046776 Y 101 FMPA 2002 Angler 17' Boat 8132 84693859 ANGA0038J102 Y 102 FAC 2002 Skid Sprayer Skid Sprayer 8458 1ZJBU1519EM083303

Y 106 FMPA 1990 CUMMINS 6BTA-5.9 FIRE PUMP 44399521

Y 107 FLEETS 2001 ROTORY SP015N310 15.000 LB LIFT CQK06J0015

Y 108 FACILITIES 2016 General Motors 1500 Pickup 8801 122718042 1GCNCNEC7GZ203583

Y 109 FLEETS 2022 ROTORY VRX80-32DS04 80.000 LB LIFT QCB22C0001

N 111 FMPA 2002 Kendall EnclosedTrailer 8600 326320838 1K906X1052D201191

Y 113 FLEETS 2001 ROTORY AKE01L0054 12.000 LB LIFT

Y 115 FMPA 2007 Clark Electric Forklift 8300 ESM247-0012-9703FL Y 118 T&D 2014 Brooks Brothers Combo Pole Trailer 8600 114714939 1B9PS0925EM274055 Y 119 FMPA 2008 Tanden Enclosed Trailer 8600 SUZBE12198D006525 Y 121 T&D 2017 International 4300 Bucket Truck 8796/8488 LR7-60E70 3HAMMMMN7JL439621 Y 122 T&D 2017 Ford F-550 Bucket Truck 8796/8487 AT 48M 1FDUF5GT3HEE87783 Y 123 ELEC 2017 Ford F-550 Bucket Truck 8796/8487 AT 48M 1FDUF5GT1HEE87782 Y 124 T&D 2017 K&K Systems Arrow Board 8050 1K9BA8016HT244251 Y 125 T&D 2017 K&K Systems Arrow Board 8050 1K9BA8014HT244250 Y 126 ENG. 2018 Chevrolet Silverado Pickup 8801 1GCNCNEH0JZ283232 Y 127 T&D 2018 International 7300 Digger Derrick 8796/8670 3HAZZMMR1JL421772 Y 128 T&D 2018 International 7300 Digger Derrick 8796/8670 3HAZZMMR1JL096590 Y 129 ELEC 2018 Chevrolet Silverado Pickup 8801 1GCRCNEC9JZ297684 Y 130 ELEC 2018 FORD F-350 Utility Body 8808 1FT8X3A62JEC64490 Y 131 ELEC 2018 FORD F-350 Utility Body 8808 1FT8X3A64JEC64491 Y 132 FAC 2018 Chevrolet 4500 EXPRESS 4500 8748 1AD49206096 1HA6GUCGXJN010007 Y 133 MGM 2019 Chevrolet TAHOE LT SUV 8077 134535236 1GNSCBKC3KR272163 Y 134 ELEC 2019 Chevrolet Silverado 1500 8801 134535359 2GCRCNECXK1166001 Y 135 CUST SERV 2019 Chevrolet Silverado 1500 8801 134535302 2GCRCNEC1K1163004

Y 137 T&D 2020 VERMEER BC1800XL CHIPPER 8204 137915672 1VRY151Z0L1007460

Y 138 FAC 2019 PORT. GENERATOR C7.1-XQ230 GENERATOR - PORTABLE 7L300618

Y 139 ELEC 2020 KUBOTA C20 D6 GENERATOR - KDS 8326 F190599032

Y 140 ELEC 2020 KUBOTA C20 D6 GENERATOR - US1 8326 F190598426

Y 141 ELEC 2020 KUBOTA C20 D6 GENERATOR - BPS 8326 F190599031

Y 142 T&D 2020 SDP 55MLP MINI DIGGER 8670 101958881984LR

Y 144 T&D 2020 MINI DIGGER TRAILER TRAILER 8600 1S9LT2124L1313011

Y 143 T&D 2020 SHERMAN&REILLY DDHXA-75 UNDERGROUND PULLER 8943 123WM1615K1T27254

Y 148 T&D 2020 CARGO CRAFT ENCLOSED TRAILER 8600 4D6EB1822LA044018

Y 149 C/S 2020 TOYOTA PRIUS PRIME lll SE 8071 JTDKARFP3L3153411 Y 150 MAIL 2020 TOYOTA PRIUS PRIME lll SE 8071 JTDKARFP3L3153344

Inactive [Y,N]

Unit ID # Department Year Make Model Type FEMA Cost

Code Title Vin #

Y 151 T&D 2019 GENERATOR RG/B C125 D6C GENERATOR - RGSP 8313 A200708007

Y 152 ELEC 2020 FORD F-350 UTILITY BODY 8808 1FD8X3A64LEC30601

Y 154 FLEETS 2020 FORD F-350 UTILITY BODY 8808 1FD8X3C6XLEC30602

Y 155 C/S 2020 CHEVROLET 1500 1500 8801 1GCRWAEH7LZ321639

Y 156 T/D 2021 CARGO CRAFT UT7610 UTILITY TRAILER 8600 4D6BU1017MA006382

Y 157 TD/D 2021 BROOKS BROTHERS DT142 DUMP TRAILER 8590 7K7US1426MM001002

Y 158 T/D 2021 BROOKS BROTHERS SLRT7208 SINGLE WIRE REEL TRAILER 8600 7K7US0821MM000991 Y 159 T/D 2021 BROOKS BROTHERS SLT 710 SINGLE WIRE REEL TRAILER 8600 7K7US0814MM000992

Y 160 T/D 2021 BROOKS BROTHERS DT142 DUMP TRAILER 8590 7K7US1424MM001001

Y 161 T/D 2021 BROOKS BROTHERS PTB-122 POLE TRAILER 8600 7K7BS1123MM001003

Y 163 T/D 2021 INTERNATIONAL MV607 BUCKET TRUCK 8796/8487 AM55 3HAEUMMR8ML189091

Y 164 T/D 2021 FORD F-550 BUCKET TRUCK 8796/8487 1FD0X5GT1MED99840

Y 165 T/D 2021 FORD F-550 FOREMAN BUCKET 8796/8487 1FD0X5GT3MED99841

Y 166 T/D 2021 FORD F-550 FOREMAN BUCKET 8796/8487 1FD0X5GT3MED99842

Y 167 W/H 2021 JUNGHEINRICH ETR340A FORKLIFT 8301 82827302

Y 168 W/H 2021 JUNGHEINRICH EFGS50A-80V FORKLIFT 8301 FN641602

Y 169 W/H 2021 JUNGHEINRICH ETVQ25-48V FORKLIFT 8301 20341

Y 170 ELEC 2022 FORD F-550 AT41SE BUCKET TRUCK 8796/8487 1FD0X5GT4NEC17680

Y 171 T/D 2022 INTERNATIONAL MV607 BUCKET TRUCK 8796/8487 AM55 3HAEUMMR7NL317824

Y 172 T/D 2022 INTERNATIONAL MV607 BUCKET TRUCK 8796/8487 AM55 3HAEUMMR0NL317826

Y 173 T/D 2021 INTERNATIONAL MV607 BUCKET TRUCK 8796/8487 AM55 3HAEUMMR9NL317825

Y 174 T/D 2024 INTERNATIONAL HV607 SBA TRANSMISSION LINE TRUCK 8796/8489 3HAEKTAT4RL230419 Y 175 T/D 2023 INTERNATIONAL MV607 LR860 TREE TRUCK 8796/8488 LR860 3HAEUMMN5RL447491

176 T/D REPLACEMENT FOR TRUCK 90 AM55E 2023 8796/8487 UB approved 1/26/22 177 T/D REPLACEMENT FOR TRUCK 67 AM55E 2023 8796/8487 UB approved 1/26/22

Y 178 T/D 2022 FOREST RIVER CARGO GANS714TA2 CARGO TRAILER 8600 S3047702

Y 179 W/H 2021 BIGJOE WPY-45-S POWERED PALLET JACK 3301801895

Y 180 W/H 2021 GENERATOR W/H DS350 350KW W/H GENERATOR 8317 95090502831

Y 181 T&D 2023 US CARGO TRAILER ULAFTX8520TA3 ENCLOSED HOT STICK TRAILER 8600 148340116 5NHUUSV2XPW085235

Y 182 ELEC 2022 GENERAC GOO57342 GENERATOR GP15000E 8311 N/A 3011596004

Y 183 ELEC 2022 GENERAC GOO57342 GENERATOR GP15000E 8311 N/A 3011596005

Y 184 ELEC 2022 GENERAC GOO57342 GENERATOR GP15000E 8311 N/A 3011596007

Y 185 ELEC 2022 GENERAC GOO57342 GENERATOR GP15000E 8311 N/A 3011596006

Y 186 ELEC 2021 GENERAC F4GE9455B*J602 GENERATOR - BCS 8326 NA 1878075

187 T/D REPLACEMENT FOR TRUCK 121 8796/8488

188 ELEC REPLACEMENT FOR TRUCK 123 8796/8487

189 T/D REPLACEMENT FOR TRUCK 122 8796/8487

190 T/D REPLACEMENT FOR TRUCK 127 8796/8670

191 T/D REPLACEMENT FOR TRUCK 128 8796/8670

Y 192 ELEC 2021 CATERPILLAR DP55N FORKLIFT 8302 AT28E80013

Y 193 FLEETS 17,000 LB BOAT LIFT BOAT LIFT

Y 194 FLEETS 12,000 LB BOAT LIFT BOAT LIFT

Inactive [Y,N]

Unit ID # Department Year Make Model Type FEMA Cost

Code Title Vin #

Y 195 T/D 2023 SCULLY'S ALUMINUM 3210BV 32' BOAT 8148 G0K023216A323

Y 196 T/D 2023 MAGIC TILT TRAILER TTCA34160 BOAT TRAILER 8600 1M5BA3430P1E38891

Y 197 ELEC 2022 GT EXPRESS ENTERPRISES T81875-20D CLOSED TRAILER FOR GAS CA 8600 5GLBE1827NC000243 Y 198 FAC 2023 GT EXPRESS CUSTOM TRAILER S7127 ENCLOSED LAWN TRAILER 8600 5GLBE121XPC000160 Y 199 T/D 2023 GT EXPRESS ENTERPRISES S7127 ENCLOSED TRAILER 8600 5GLBE1211PC000161

Y 200 T/D 2023 SHERMAN+REILLY PT-3000H PULLER/TENSIONER 8943 123WM1711P1T19657

Y 201 T/D 2023 SHERMAN+REILLY BWT-1303 BULL WHEEL TENSIONER 8944 123WM1619T1T16703 Y 202 FAC 2024 SURE-TRAC ST102205LPD02A-B-259 FLAT BED TRAILER 8711 5JW2U2525R3410673

203 T/D REPLACEMENT FOR D4050H TRUCK 13 & 14

Y 204 FMPA 2024 KUBOTA CART RTV-X1140 CART A5KD2GDBPRG072010

Y 205 FLEETS 2024 CHEVY SILVERADO 1500 1500 TURBOMAX 2.7L 8801 3GCNAAEK5RG425760

Y 206 FLEETS 2024 CHEVY SILVERADO 1500 1500 TURBOMAX 2.7L 8801 3GCNAAEK9RG425048

Y 209 FMPA 2024 CHEVY SILVERADO 1500 TURBOMAX 2.7L 8801 3GCNAAEK8RG426529

Y 210 FAC 2024 CHEVY SILVERADO 1500 TURBOMAX 2.7L 8801 3GCNAAEK2RG425764

Y 212 CUST SERV 2024 CHEVY 1500 SILVERADO REPLACE 60 8801 3GNAAEKXRG425754

Y 215 FMPA 2024 GATOR TX 4X2 TX 4X2 UTILITY CART 1M04X2XDPRM194200

Y 216 CUST SERV 2024 CHEVY 1500 SILVERADO REPLACE 82 8801 3GCNAAEK7RG426523

Inactive [Y,N]

Unit ID # Department Year Make Model Type FEMA Cost

Code Title Vin #

KEYS BID 03-25 SPECIFICATIONS FOR FLEET MAINTENANCE SERVICES

DURING EMERGENCY SITUATIONS

TERMS AND CONDITIONS REQUIRED FOR PROJECTS ELIGIBLE FOR

REIMBURSEMENT BY FEMA AND/OR THE STATE OF FLORIDA

Costs incurred pursuant to this RFP are anticipated to be eligible for Public Assistance Funding by FEMA and/or the State of Florida Division of Emergency Management. Contractor agrees to be bound by these Terms and Conditions and by all other applicable local, state and federal laws and regulations, which are incorporated herein whether or not specifically enumerated. These Terms and Conditions may duplicate or modify requirements included in KEYS’ General Terms and Conditions. To the extent these Terms and Conditions conflict with KEYS’ General Terms and Conditions, these Terms and Conditions shall control.

1) Remedies

a) If any work performed by Contractor fails to meet the requirements of the Contract, any other applicable standards, codes or laws, or otherwise breaches the Contract, KEYS may in its sole discretion:

i) elect to have Contractor re-perform or cause to be re-performed at Contractor’s sole expense, any of the work which failed to meet the requirements of the Contract;

ii) hire another Contractor to perform the work and deduct any additional costs incurred by KEYS as a result of substituting contractors from any amounts due to Contractor; or

iii) Pursue and obtain any and all other available legal or equitable remedies.

b) This Section shall in no way be interpreted to limit KEYS’ right to pursue and obtain any and all other available legal or equitable remedies against Contractor.

2) Termination—all contracts in excess of $10,000 must address termination for cause and for convenience by KEYS, including the manner by which it will be affected and the basis for settlement. Refer to “Termination of Contract for Convenience” and “Termination of Contract for Cause” provisions in KEYS’ General Terms & Conditions.

3) Changes—the contract will include a provision that describes how, if at all, changes can be made by either party to alter the method, price, or schedule of the work without breaching the contract. Refer to “Contract Changes” provision in KEYS’ General Terms & Conditions.

4) Equal Employment Opportunity—required for “federally assisted construction contracts” as defined at 41 C.F.R. § 60-1.4.

During the performance of this contract, Contractor agrees as follows:

a) Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

b) Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

c) Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information.

d) Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of Contractor’s commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

e) Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

f) Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

g) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

h) Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or Contractor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or Contractor as a result of such direction by the administering agency, the Contractor may request the United States to enter such litigation to protect the interests of the United States.

The Applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.

The Applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of Contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The Applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a Contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon Contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the Applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.

5) Davis-Bacon Act and Copeland Anti-Kickback Act

a) Contractor. Contractor shall comply with the Davis-Bacon Act (40 U.S.C. §§ 3141-3144 and 3146-3148), as supplemented by Department of Labor regulations at 29 C.F.R. Part 5 and the Copeland Anti-Kickback Act (18 U.S.C. § 874, 40 U.S.C. § 3145), as supplemented by the regulations at 29 C.F.R. Part 3, as may be applicable, which are incorporated by reference into this contract.

Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. Additionally, contactors are required to pay wages not less than once a week.

b) Subcontracts. Contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses.

c) Breach. A breach of the contract clauses above may be grounds for termination of the Contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12.

6) Contract Work Hours and Safety Standards Act – applies to all procurements over $100,000 that involve the employment of mechanics, laborers, or construction work

Compliance with the Contract Work Hours and Safety Standards Act, 29 C.F.R. § 5.5 (b)(1)-(5).

a) Overtime requirements. No Contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

b) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (b)(1) of this section the Contractor and any subcontractor responsible therefore shall be liable for the unpaid wages and interest from the date of the underpayment. In addition, such Contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages.

Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watch persons and guards, employed in violation of the clause set forth in paragraph (b)(1) of this section, in the sum of $32 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (5)(a), above.

c) Withholding for unpaid wages and liquidated damages.

i) Withholding Process. KEYS may, upon its own action, or must, upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the Contractor so much of the accrued payments or advances as may be considered necessary to satisfy the liabilities of the prime Contractor or any subcontractor for any unpaid wages; monetary relief, including interest; and liquidated damages required by the clauses set forth in this paragraph (5) on this contract, any other federal contract with the same prime Contractor, or any other federally assisted contract subject to the Contract Work Hours and Safety Standards Act that is held by the same prime Contractor (as defined in § 5.2 of the Contract Work Hours and Safety Act). The necessary funds may be withheld from the Contractor under this contract, any other federal contract with the same prime Contractor, or any other federally assisted contract that is subject to the Contract Work Hours and Safety Standards Act and is held by the same prime Contractor, regardless of whether the other contract was awarded or assisted by the same agency, and such funds may be used to satisfy the Contractor liability for which the funds were withheld.

ii) Priority to withheld funds. The Department has priority to funds withheld or to be withheld in accordance with paragraph (a)(2)(i) or (b)(3)(i) of the Contract Work Hours and Safety Act, or both, over claims to those funds by:

(A)A Contractor's surety(ies), including without limitation performance bond sureties and payment bond sureties;

(B)A contracting agency for its reprocurement costs;

(C)A trustee(s) (either a court-appointed trustee or a U.S. trustee, or both) in bankruptcy of a Contractor, or a Contractor's bankruptcy estate;

(D)A Contractor's assignee(s);

(E)A Contractor's successor(s); or (F)A claim asserted under the Prompt Payment Act, 31 U.S.C. 3901-3907.

d) Subcontracts. Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (a) through (e) of this section and a clause requiring the subcontractors to include these clauses in any lower-tier subcontracts. The prime Contractor is responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (a) through (e). In the event of any violations of these clauses, the prime contractor, and any subcontractor(s) responsible will be liable for any unpaid wages and monetary relief, including interest from the date of the underpayment or loss, due to any workers of lower-tier subcontractors, and associated liquidated damages and may be subject to debarment, as appropriate.

e) Anti-retaliation. It is unlawful for any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, or to cause any person to discharge, demote, intimidate, threaten, restrain, coerce, blacklist, harass, or in any other manner discriminate against, any worker or job applicant for:

i) Notifying any Contractor of any conduct which the worker reasonably believes constitutes a violation of the Contract Work Hours and Safety Standards Act (CWHSSA) or its implementing regulations in this part;

ii) Filing any complaint, initiating, or causing any proceeding to be initiated, or otherwise asserting or seeking to assert on behalf of themselves or others any right or protection under CWHSSA or this part;

iii) Cooperating in any investigation or other compliance action, or testifying in any proceeding under CWHSSA or this part; or

iv) Informing any other person about their rights under CWHSSA or this part.

Further Compliance with the Contract Work Hours and Safety Standards Act.

a) Contractor or subcontractor must maintain regular payrolls and other basic records during the course of the work and must preserve them for a period of three years after all the work on the prime contract is completed for all laborers and mechanics, including guards and watchpersons, working on the contract.

Such records must contain the name; last known address, telephone number, and email address; and social security number of each such worker; each worker’s correct classification(s) of work performed;

hourly rates of wages paid; daily and weekly number of hours actually worked; deductions made; and actual wages paid.

b) Records to be maintained under this provision must be made available by the Contractor or subcontractor for inspection, copying, or transcription by authorized representatives of the Department of Homeland Security, the Federal Emergency Management Agency, and the Department of Labor, and the Contractor or subcontractor will permit such representatives to interview workers during working hours on the job.

6) Clean Air Act and Federal Water Pollution Control Act—required for all contracts in excess of $150,000.

a) Clean Air Act

i) Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

ii) Contractor agrees to report each violation to KEYS and understands and agrees that KEYS will, in turn, report each violation as required to assure notification to the Florida Division of Emergency Management, the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

iii) Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.

b) Federal Water Pollution Control Act

i) Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251 et seq.

ii) Contractor agrees to report each violation to KEYS and understands and agrees that KEYS will, in turn, report each violation as required to assure notification to the Florida Division of Emergency Management, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.

iii) Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA.

7) Suspension and Debarment

a) This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Contractor is required to verify that none of the Contractor’s, principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).

b) Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters.

c) This certification is a material representation of fact relied upon by KEYS. If it is later determined that Contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to KEYS and the Florida Division of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.

d) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. Part 180, subpart C and 2 C.F.R. Part 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER

RESPONSIBILITY MATTERS

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, Contractor (referred to herein as the “prospective lower tier participant”) is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances.

4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AN VOLUNTARY

EXCLUSION—LOWER TIER COVERED TRANSACTIONS

(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

CONTRACTOR Company Name RFP Number

Name

Title

Signature Date

8) Byrd Anti-Lobbying Amendment, as amended, 31 U.S.C. § 1352.

Contractors who apply or bid for an award of more than $100,000 shall file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award.

Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the federal agency.

CERTIFICATION REGARDING LOBBYING

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

(to be submitted with each bid or offer exceeding $100,000)

APPENDIX A, 44 CFR PART 18 – Certification for Contracts, Grants, Loans and Cooperative Agreements

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

(4) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

Name of Contractor RFP or ITB No.

Signature of Contractor’s Authorized Official Printed Name

Title Date

9) Procurement of Recovered Materials

a) In the performance of this contract, Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired—

i) Competitively within a timeframe providing for compliance with the contract performance schedule;

ii) Meeting contract performance requirements; or

iii) At a reasonable price.

b) Information about this requirement, along with the list of EPA-designated items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

c) The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.

d) Contactor should, to the greatest extent practicable and consistent with the law, purchase, acquire, or use products and services that can be reused, refurbished, or recycled; contain recycled…