Specialty Therapeutic Bed Rental Services

San Mateo Medical Center (SMMC), a public hospital and clinic system serving San Mateo County, is requesting proposals for Specialty Therapeutic Bed Rental Services with proposals due July 27, 2026 at 1:00 p.m. and questions due July 6, 2026. Local businesses and non-profits qualify for preferential consideration ranging from 5 to 10 percent depending on classification.

The scope encompasses specialty therapeutic bed rental services on an as-needed basis for hospitalized patients requiring advanced pressure injury prevention and treatment surfaces, including delivery, setup, maintenance, and retrieval within the San Francisco Bay Area. Proposers must demonstrate experience providing such services to acute-care hospitals and meet applicable healthcare regulatory and industry standards. Required insurance includes general liability ($1,000,000), workers' compensation as required by California, and professional liability ($1,000,000 per occurrence / $3,000,000 aggregate).

The contract term is five years. Evaluation criteria are weighted as follows: project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points). Additional preferential points (5 to 10 percent) are available for qualified local businesses and non-profits via self-attestation.

Contractors must comply with HIPAA Business Associate requirements, including administrative, physical, and technical safeguards for protected health information; report security incidents within three business days; and ensure all agents and subcontractors adhere to the same restrictions. Contractors must also comply with Section 504 of the Rehabilitation Act (designating a 504 coordinator if employing 15 or more persons), San Mateo County's Living Wage Ordinance (currently $17.00 per hour, adjusted annually by CPI-U capped at 3.5%), Vendor/Contractor Access Policy requirements for network and facility access, and the County's Corporate Compliance Code of Conduct. All contractor employees and subcontractors with contact with vulnerable populations must undergo fingerprinting. County retains exclusive ownership of all work products created under the contract. No pre-proposal conference or site visit is scheduled. Proposals must be submitted electronically through the eProcurement portal with prior SAM registration confirmed.