SP15-Agent-Q65: Travel agent, conference room & meeting space, etc

The Commonwealth of Massachusetts is seeking to procure travel agent, conference room and meeting space, catering, equipment rental, and master of ceremonies services through a Request for Response (RFR) solicitation under contract number SP15-Agent-Q65. The services will be used by the Massachusetts State Police (MSP) and potentially other Commonwealth departments and agencies across all 14 counties in Massachusetts. The initial contract term is 3 years with up to 4 additional 1-year renewal options. Vendors must be able to provide a comprehensive suite of services, including negotiated room rates, conference room amenities, catering menus, and event staffing. Bids will be evaluated based on mandatory and desirable specifications, with pricing, supplier diversity plans, and company experience as key factors. The bid response deadline is September 29, 2015, with an estimated contract start date of October 1, 2015.

The Commonwealth encourages participation from small, woman-owned, minority-owned, and veteran-owned businesses through its Supplier Diversity Program. Vendors must commit to a specific percentage of spending with certified Supplier Diversity Program partners and report on their progress quarterly. While no incumbent vendors are specified, the Commonwealth reserves the right to select multiple vendors across the six service categories. The total contract value is not provided, but past procurement volumes are available for informational purposes only, with no guarantees of future purchase quantities.