SNOC25261057 - Charter Flights for College's Football Team for Fall 2026 Schedule
Closed State & local contract opportunity Posted
- Solicitation number
- SNOC25261057
- State
- Utah
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
Snow College, located in Ephraim and Richfield, Utah, in Utah County is soliciting sealed bids for charter flight services for its football team's Fall 2026 away games through Invitation for Bid SNOC25261057. The procurement requires a qualified vendor to provide non-stop, round-trip charter flight services for four away games departing from and returning to Provo Municipal Airport (PVU/KPVU) with destinations in Texas and New Mexico scheduled between September 4 and October 24, 2026. The aircraft must accommodate a minimum of 125 passengers and meet or exceed all Federal Aviation Administration (FAA) regulations and standards, be capable of all-weather operations, and operate under instrument flight rules when necessary. The contractor must provide qualified flight crews, flight attendants, a charter coordinator representative on each flight, aircraft security protocols, pre-flight passenger and baggage check-in procedures, air terminal security coordination with screening processes not exceeding 60 to 90 minutes, beverages, snacks, and Wi-Fi service. Pricing must be submitted as a fully burdened cost per flight inclusive of all expenses such as fuel, landing fees, airport fees, ground handling, beverages, snacks, applicable taxes, passenger facility charges, and federal excise tax, with bidders required to provide fuel cost assumptions identifying per-gallon rates and whether costs are based on current or projected future fuel prices. Questions regarding the solicitation must be submitted by March 23, 2026 at 12:00 p.m. Mountain Daylight Time, with bids due by March 31, 2026 at 5:00 p.m. Mountain Standard Time. Snow College reserves the right to award the contract to the bidder offering the best value solution and may choose not to proceed with the procurement or award to multiple bidders if deemed beneficial.
There are no set-aside designations or restrictions limiting bidder eligibility based on organization type or disadvantaged enterprise status mentioned in the procurement documentation. The solicitation does not identify any incumbent vendors or current contractors. Vendors must complete Snow College's Vendor Registration Form and provide a completed Form W-9 (Request for Taxpayer Identification Number and Certification) prior to bid submission. Contractors must maintain Commercial General Liability insurance with per occurrence limits of at least $1,000,000 and general aggregate limits of at least $2,000,000, plus Business Automobile Liability or Professional Liability insurance with limits of at least $2,000,000 per occurrence, with Snow College named as an additional insured. Performance and payment bonds may be required if the vendor requires prepayment or if the project exceeds $50,000, with bond pricing to be included in the bid total price. Payment terms are Net 30 via purchase order or credit card, with no credit card processing fees permitted, and pricing must be guaranteed for 90 days from the solicitation close date and for the duration of any resulting contract. The procurement documentation does not specify an estimated contract value or budget range; however, the scope encompasses four charter flights with associated services, suggesting a substantial contract value subject to individual bid submissions.
Opportunity text
Issuing Procurement Unit: Snow College Conducting Procurement Unit: Snow College The purpose of this Invitation for Bid is to enter into a contract with a qualified supplier to obtain charter flights for Snow College's Football Team for the coming Fall 2026 scheduled away games. Project Description / Scope of Work Provide Snow College football team for Fall 2026 chartered flight services for flights. All flights will leave and return out of the Provo Municipal Airport (PVU/KPVU), with the following specifications a. All departures and returns (round trips) will be from Provo Municipal (PVU/KPVU) b. All must be non-stop air service. c. All Aircraft must meet or exceed all Federal Aviation Administration (FAA) regulations, standards and requirement for Safe Air Transportation Services. d. All aircraft must be all-weather capable. e. The contractor shall be capable of flying in all climate conditions and under instrument flight rules when necessary. f. In addition to the forgoing, the contractor shall ensure compliance with ALL federal, state, and local laws, rules and regulations pertaining to the ownership and operations of the aircraft, including but not limited to compliance with all applicable regulations promulgated by the FAA and/or the Department of Transportation. g. The sole and absolute responsibility for furnishing of qualified crews and flight attendants for each flight; including an airline representative Charter Coordinator on each flight; the aircraft security while the aircraft is on the ground; Pre-flight check-in procedures for both passengers and baggage. h. Air terminal security as may be required by law; sufficient equipment and numbers of screeners should be available to ensure that the screening process does not exceed 60 to 90 minutes for the entire party. i. Any other duties and responsibilities required of the owner/operator of an aircraft by any federal, state, or local law or any regulations of any said governmental agency for the services described in this contract/bid. j. Seating Requirement: Minimum of 125 passengers. k. Must provide pop/sport drinks and snack on both departing and returning flights. l. In-air with Wi-Fi service preferred. m. Must have a payload of at least 34,000 lbs. n. Minimum baggage allowance; Check in bag - quantity of 1- 30 lbs. Carry-on quantity of 1 -10 lbs. Plus team gear. o. Only passengers approved by the College will be on any College chartered flight. The College reserves the right to fill all available seats. p. Requests by the College to adjust departure times may occur, especially if the host school changes in the stadium availability for practice, game time, Television schedule changes, or other similar changes to could occur that affect the trip schedule. q. Before the award of the contract, the provider will supply the College with "Proof of Confirmed Aircraft" documentation. **Please note:** No additional charges will be allowed after the bid is awarded. Evaluation of Quotes: Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. Bids submitted must comply with the specification identified in this IFB. Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, Snow College will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids. Snow College Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules.
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