2-Snow College Vendor Registration.pdf

This is a Vendor Registration Form for Snow College's Procurement Services, establishing the administrative documentation required for vendors seeking to conduct business with the institution. The form collects essential vendor information including business name (as listed on IRS Form W-9), physical address, contact details, and separate billing and payment instruction addresses. The registration also requires authorized signature, contact person designation, and payment term preferences. This vendor registration document directly supports Snow College's procurement process for the charter flight services contract (SNOC25261057), which requires qualified suppliers to provide non-stop charter flight services for Snow College's Football Team during the Fall 2026 season. All flights must operate from Provo Municipal Airport (PVU/KPVU) with round-trip service, meet or exceed FAA regulations, and be all-weather capable with instrument flight rule compliance capability.

The vendor registration form serves as the foundational documentation that prospective bidders must complete prior to submitting bids for the charter flight contract. Vendors must provide dual contact information for both order placement and payment processing, ensuring proper coordination between procurement and accounts payable functions. The form designates space for multiple business entities should a vendor operate under different legal structures. Completion and submission of this registration is a prerequisite for bid consideration, as it establishes the official vendor record within Snow College's procurement system. The charter flight contract requires the contractor to supply qualified flight crews, flight attendants, airline representatives as charter coordinators, security personnel, and baggage handling services, with passenger and baggage security screening processes not to exceed 60 to 90 minutes.