SLCo CLP31026 Projectors and "Digistar 2025" theater upgrade

Salt Lake County's Division of Contracts and Procurement is soliciting a sole source procurement for projectors and a Digistar 2025 theater upgrade at Clark Planetarium's Hansen Dome Theatre. The primary objective is to upgrade the existing Digistar 7 system to Digistar 2025, a hardware and software package that manages all live and recorded presentation content displayed in the Hansen Dome Theatre. The procurement includes new projectors that will utilize existing projector lenses to minimize costs, along with integration, alignment, setup, and installation services. The vendor must provide comprehensive support systems including auto-alignment and auto-blending software to ensure seamless operation with the existing theater infrastructure. The Notice of Proposed Sole Source Procurement was posted on March 10, 2026, with a comments due date of March 17, 2026 at 1:00 PM Mountain Time. Inquiries and comments should be directed to Michael Emery, Jr. at MEmery@Saltlakecounty.gov, submitted directly rather than through the Utah Public Procurement Place. No formal bidding process or bid opening is specified, as this is a sole source procurement.

This procurement is designated as a sole source purchase based on the exclusive availability of Digistar 2025 software from Evans & Sutherland, a COSM company, and the requirement that only Evans & Sutherland possesses the technical capability to perform the necessary integration, alignment, setup, and installation with the existing Digistar theater system and support systems. The sole source justification precludes other vendors from competing for this contract. No set-asides for disadvantaged enterprises or other organizational restrictions are specified in the procurement notice. The estimated total project cost is $388,200.00. Documents submitted in response to this request for information are treated as protected records under the Utah Governmental Records and Access Management Act (GRAMA) until either a contract is executed or two years have elapsed, at which point they become public records unless they qualify as trade secrets or commercial information under GRAMA.