1-CLP031026 Sole Source Posting.pdf
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- Solicitation number
- SLCo CLP31026-RFI
- Issued by
- Salt Lake County, Utah
About this file
This is a Notice of Proposed Sole Source Procurement Request for Information issued by Salt Lake County's Division of Contracts and Procurement for the upgrade of theater equipment at Clark Planetarium's Hansen Dome Theatre. The project involves the procurement of projectors and an upgrade from Digistar 7 to Digistar 2025 software, a hardware and software package developed exclusively by Evans & Sutherland (E&S), a COSM company. The notice was posted on March 10, 2026, with a comments due date of March 17, 2026 at 1:00 PM Mountain Time. No formal bidding process or bid opening date is specified, as this is a sole source procurement. The contact person for inquiries is Michael Emery, Jr. at MEmery@Saltlakecounty.gov.
The estimated total project cost is $388,200.00. The sole source justification is based on the exclusive availability of Digistar software from Evans & Sutherland and the requirement that only E&S can perform the necessary integration, alignment, setup, and installation of the projectors with the existing Digistar theater system and support systems including auto-alignment and auto-blending software. The new projectors will reuse existing projector lenses, reducing overall purchase costs. Documents submitted in response to this RFI are treated as protected records under the Utah Governmental Records and Access Management Act (GRAMA) until either a contract is executed or two years have elapsed, at which point they become public records unless they qualify as trade secrets or commercial information under GRAMA. Comments must be submitted directly to the contact person and not through Utah Public Procurement Place.
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Text version
NOTICE OF PROPOSED SOLE SOURCE PROCUREMENT
REQUEST FOR INFORMATION (RFI)
SALT LAKE COUNTY
Notice #: CLP031026
The Division of Contracts and Procurement has received a request to purchase from a “sole source” vendor. If, for any reason, any party does not agree that this sole source purchase is applicable, please email the contact person for Salt Lake County Contracts and Procurement Division prior to the “Comments Due Date:” indicated below:
Title: Projectors and "Digistar 2025" theater upgrade
SOLE SOURCE JUSTIFICATION
Sole source procurement is appropriate when goods or services are only available from a single vendor; when the most important consideration is the standardization or compatibility of equipment, materials, technology, software accessories, replacement parts, or service; where transitional costs are unreasonable or cost prohibitive; or if it otherwise qualifies under County Ordinance 3.20.030.
Proposed Standardization Provider: Evans & Sutherland (E&S) - a COSM company
Notice Start Date: March 10,2026
Comments Due Date/Time: March 17, 2026 1:00pm MT
Estimated Costs: $388,200.00
Contact Person: Michael Emery, Jr.
email address: MEmery@Saltlakecounty.gov
Materials Provided to Salt Lake County The County is a governmental entity subject to the Utah Governmental Records and Access Management Act (GRAMA), Utah Code Section 63G-2-101 et seq. All documents submitted in response to this RFI will be treated as protected records under GRAMA Section 63G-2-305(7). Please be advised that documents submitted in response to this RFI will become public records upon execution of a contract directly relating to the subject of this request or in the event the County does not enter into a contract which directly relates to the subject matter upon the expiration of two years from the date of issue of this RFI. Trade secrets and commercial information will not be disclosed provided that you have properly compiled with Utah Code Section 63G-2-305 and Utah Code Section 63G-2-309.
DO NOT RESPOND THROUGH UTAH PUBLIC PROCUREMENT PLACE
SEND COMMENTS DIRECTLY TO CONTACT PERSON!
BACKGROUND
http://library.municode.com/HTML/16602/level2/TIT3REFI_CH3.20PUPR.html#TIT3REFI_CH3.20PUPR_3.20.030PRNORECOPR
"Digistar" is the hardware and software package that is responsible for playing all live and recorded presentation content in Clark Planetarium's Hansen Dome Theatre.
The Digistar software is developed, sold and serviced exclusively by Evans & Sutherland. The projectors being purchased will be used exclusively with the Digistar theater system. These projectors will reuse our current projector lenses, significantly reducing the purchase cost. They require proper alignment and setup in order for it to be used with a Digistar system, which can only be done by E&S. Integration with multiple support systems including theater auto-alignment and auto-blending software can only be done by E&S.
The County is not willing to pay for additional services to re-create the design drawings, conduct further feasibility studies or extensive analysis of the structure to verify the existing design other than the services outlined in the Scope of Work and Tasks to be Completed below.
SCOPE OF WORK AND TASKS TO BE COMPLETED
Digistar is the planetarium software developed, sold and serviced by Evans & Sutherland. It is not available from any other vendor. This project is to upgrade our current version, Digistar 7, to the latest version, Digistar 2025. The setup and installation required to integrate the projectors into our existing theater system can only be performed by E&S.
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