SLCo ASR130387 Commercial Property Financial Software

Salt Lake County's Assessor's Office is soliciting proposals through a Request for Proposals (RFP #ASR130387) for Commercial Property Financial Software, a web-based service solution designed to support the assessment of commercial real estate. The County requires a 24/7 accessible platform with multiple user logins, mass data export capabilities, and simultaneous multi-user access functionality. The software must aggregate and provide audited property performance metrics derived from CMBS/CLO loans, including income figures, expense figures, market-derived cap rates, reserve figures, appraisal data, and lender memos to enable uniform and equitable commercial real estate assessments across the jurisdiction. Evaluation of proposals will be based on a Program Proposal (65% of total score) and Pricing Proposal (35% of total score), with Program Proposal scoring weighted toward proposed approach and methodology (55%) and relevant experience (10%). Key dates include a pre-proposal WebEx meeting on Wednesday, April 15, 2026 at 11:00 a.m., written questions deadline of Thursday, April 23, 2026, and proposal submission deadline of 1:00 p.m. on Thursday, May 7, 2026 through the Utah Public Procurement Place (U3P) system. The Selection Committee will convene on Thursday, June 4, 2026, with potential interviews scheduled for Thursday, June 11, 2026 if necessary. Proposers must submit three separate PDFs: a Program Proposal (maximum 25 pages), a Pricing Proposal, and optional Supplemental Attachments.

The RFP does not specify set-aside designations or restrictions on eligible organizations, nor does it identify any incumbent vendors or current contractors. The resulting contract will have an initial six-year term with a preferred service start date on or before June 15, 2026, with maintenance and support available for annual renewal as long as the software remains in use. Pricing must be guaranteed for the initial one-year period, with any subsequent price adjustments capped at 3% annually and requiring supporting documentation; price increase requests must be submitted by July 30th for the following calendar year. Contractors must provide comprehensive insurance coverage including workers' compensation, commercial general liability, commercial automobile liability, errors and omissions, and cyber liability/technology errors and omissions coverage. All data must be maintained in United States data centers with encryption, secure transmission protocols, and incident notification procedures to comply with federal and state data security requirements. No specific budget or award value is listed in the procurement documents.