SHE/portable industrial air conditioner/MM

The Illinois Department of Corrections, specifically for the Sheridan Correctional Center in Kendall County, is issuing a Request for Quote (RFQ) for leasing a 60-ton air-cooled chiller unit for the facility's Healthcare Unit. The procurement seeks a vendor to provide a portable industrial air conditioner, including necessary cables, ductwork, and potentially a transformer for electrical hookup, with comprehensive delivery, installation, disconnection, and removal services. The rental term is up to 3 months, with bids due by August 25, 2025, at 9:30 a.m. Vendor work must be coordinated with minimal interference to employees and inmates, performed during normal workdays between 8:00 a.m. and 3:00 p.m. Key vendor qualifications include carrying general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with auto liability and worker's compensation insurance. Vendors must submit employee names, dates of birth, and social security numbers for security background checks, and must adhere to strict institutional security protocols.

The procurement appears to be open to qualified vendors without specific set-aside designations for disadvantaged enterprises. Vendor employees will be required to sign in and out, wear temporary identification, and follow all institutional security rules. The contract allows for potential federal funding, though the specific percentage is not detailed. While no incumbent vendors are mentioned, the contract is classified as a small purchase procurement with no anticipated subcontractors. The total contract payments will be firm, and pricing details will be located in the BidBuy Purchase Order. The contract is contingent on appropriation availability, with the state reserving the right to terminate without penalty if funding is insufficient. While a specific award value is not provided, the contract includes a $15 fee for contracts over $1,000 and requires compliance with minority contractor initiatives and prevailing wage regulations.