Shelf Stable Milk for School Nutrition

Clayton County Public Schools in Georgia issued IFB 009-22 for shelf stable milk for school nutrition, with bids due September 29, 2021 at 3:00 p.m. EDT through the Bonfire e-procurement portal and a non-mandatory pre-bid conference call on September 9, 2021 at 10:00 a.m. EST. The School Nutrition Program is funded with federal dollars and subject to civil rights statutes, clean air and water standards, and USDA non-discrimination requirements.

The scope calls for Grade A, UHT pasteurized shelf stable cows' milk in two product lines: 1% Low Fat (approved brand Dairy Pure or equal) and Fat Free Chocolate (approved brand TruMoo or equal), both in half-pint, 8-ounce cartons with 27 cartons per case. Estimated annual quantity is 175,000 cases per product line. Milk must contain no corn syrup, include Vitamin A Palmitate and Vitamin D3, and be deliverable within twelve days of purchase order issuance with a twelve-month shelf stable life. Samples are required for bid consideration.

Bidders must have three years of experience providing shelf stable milk to school districts, colleges, universities, or similar governmental organizations and hold HACCP certification or Good Manufacturing Practices documentation. All products must comply with Buy American requirements (domestic production or substantial processing in the United States). Bidders must submit proof of E-Verify registration and current certificates of insurance: worker's compensation, comprehensive general liability of at least $1 million, and automobile liability of at least $1 million.

Pricing must be submitted as firm, fixed net prices on a per-unit basis, inclusive of all costs, F.O.B. destination. The contract spans one year with two successive one-year renewal options at the District's sole discretion. Payment occurs monthly within thirty days of invoice. The contract is subject to escalation or de-escalation based on the Consumer Price Index or U.S. Energy Information Administration fuel price indexes, with adjustment requests permitted only in December and May. CCPS intends to make one award to the lowest responsible and responsive bidder but reserves the right to make multiple awards or no award. Diversified Foods, Inc. was awarded the contract effective October 21, 2021.