IFB 009-22 Questions & Answers

1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700

DR. MORCEASE J. BEASLEY EMMA BENTON

Superintendent of Schools Chief Financial Officer

ADDENDUM # 3

IFB 009-22 SHELF STABLE MILK FOR SCHOOL NUTRITION

Solicitation Released: September 2, 2021

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. The Pre-Bid Teleconference Sign-in Sheet and Agenda pertaining to this IFB is attached hereto as Attachment 1.

2. Clayton County Public Schools (CCPS) has received questions pertaining to this IFB. The questions and their resulting answers are attached hereto as Attachment 2.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

Clayton County Public Schools Division of Business Services

DocuSign Envelope ID: B54689D6-C918-42BF-BF20-B019B89761D3

September 23, 2021 | 12:15:25 PM EDT

IFB 009-22 Shelf Stable Milk for School Nutrition Page 2 of 4

ATTACHMENT 1

IFB NO. 009-22

SHELF STABLE MILK FOR SCHOOL NUTRITION

PRE-BID TELECONFERENCE CALL

September 9, 2021, 10:00 A.M.

Call In Phone Number

(712) 775-7465 Access Code: 222743#

Clayton County Public Schools Department of Purchasing

Agenda

1. Opening Remarks Rose Tookes Purchasing Buyer

Introduction of CCPS Staff Purpose of the Meeting Purchasing Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Ingrid Farahdel, Nutrition Coordinator

3. Questions and Answers Ingrid Farahdel

Purchasing Staff

4. Conclusion and Adjournment Rose Tookes

Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 218 Stockbridge Road, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Wednesday, September 29, 2021.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Thursday, September 16, 2021. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.

mailto:purchasing@clayton.k12.ga.us

IFB 009-22 Shelf Stable Milk for School Nutrition Page 3 of 4

IFB 009-22 SHELF STABLE MILK FOR SCHOOL NUTRITION

Pre-Bid Teleconference Call Thursday, September 9, 2021, 10:00 A.M.

Attendance Sheet

Name Signature Title Company Name

1 Ingrid Farahdel Pre-Bid Teleconference Nutrition Coordinator CCPS

2 Angela Owens Pre-Bid Teleconference Nutrition Program Specialist CCPS

3 Rose Tookes Pre-Bid Teleconference Purchasing Buyer CCPS

IFB 009-22 Shelf Stable Milk for School Nutrition Page 4 of 4

ATTACHMENT 2

QUESTION 1: Is bid bond require?

ANSWER: No.

QUESTION 2: Our brand are not approved on the bid cost form. So from the bid verbiage we will need to send samples for our bid to be considered.

Questions:

1. How many units of samples do we need to send in?

2. What is the latest date we can send the samples in?

3. Once we sent in the samples, do we need to receive the approval from your office before we can submit our bid proposal?

ANSWER 1. You can submit one (1) sample for each line item that requires a sample.

2. Samples must be received by Wednesday, September 29, 2021.

3. No.

QUESTION 2: Can you please let me know where/how I can get a copy of the award on the last bid? Is this something that the school can share with the public?

ANSWER There is not a previous bid.

QUESTION 3: On page 43 of the IFB (2.1 Delivery) - the products are to be delivered to the school cafeterias Monday to Friday. Will you consider accepting deliveries to the warehouse instead?

ANSWER See Addendum 1. This is a direct shipment to CCPS Warehouse, ATTN:

School Nutrition Warehouse Supervisor, 218 Stockbridge Road, Stockbridge, Georgia 30236.

Division of Business Services