Services and Repair - Medium Duty Trucks, Class 5 and 6

The City of Madison, Wisconsin Finance Department, Purchasing Services division is seeking pricing for services and repair on medium-duty trucks, specifically Class 5 and 6 vehicles, through Request for Quotation (RFQ #4748-1-2018-BP). The procurement is intended to establish pricing rates for a three-year term covering 2019 through 2021, with an anticipated monthly service volume of 1 to 10 vehicles. Vendors must be located within a twenty-mile radius of Madison and provide comprehensive repair and service capabilities, excluding body work and tires. Key requirements include submitting hourly labor rates for each year (2019, 2020, and 2021) and specifying parts discounts using Form A Price Proposal. The RFQ was released on October 17, 2018, with responses due by October 24, 2018, at 2:00 PM CST, and can be submitted via email, mail, or fax. Award evaluation criteria include cost, quality and workmanship, warranty, past performance, service reputation, and service capability, with a local vendor preference policy in place that grants scoring advantages to local suppliers.

The contract appears to have no specific set-aside designations for disadvantaged enterprises. Bidders are required to accept partial orders and cannot withdraw quotes for ninety days following the due date. All pricing must be delivered prices including shipping charges, FOB Madison. While no incumbent vendors are mentioned, the City of Madison Standard Terms and Conditions and Purchase of Services Contract are available through the Purchasing Office website for potential bidders to review. Although a specific budget range is not provided, the contract's scope suggests a moderate-scale procurement focused on fleet maintenance services. The procurement is structured to allow flexibility in vendor selection, with an emphasis on local service providers who can meet the City of Madison's fleet maintenance needs for medium-duty trucks over a three-year period.