Services and Repair - Heavy Duty Trucks, Class 7 and 8

The City of Madison, Wisconsin, through its Finance Department's Purchasing Services division, is seeking competitive quotations for heavy-duty truck services and repair for Class 7 and 8 vehicles. The procurement, identified as RFQ #4749-1-2018-BP, anticipates servicing between 1 to 10 vehicles monthly, with vendors required to be located within a twenty-mile radius of Madison. Potential service providers must demonstrate comprehensive repair and service capabilities, excluding body work and tire services. The City aims to establish a multi-year contract spanning 2019 through 2021, with bidders required to submit pricing on Form A, detailing hourly labor costs for each year and providing a discount percentage for parts. Evaluation criteria will include cost, quality and workmanship, warranty, past performance, service reputation, and service capability. The quotation was released on October 17, 2018, with a submission deadline of October 24, 2018, at 2:00 PM CST. Responses may be submitted via email to bids@cityofmadison.com, by mail to the Purchasing Services office, or by fax to (608) 266-5948.

The City of Madison has implemented a local vendor preference purchasing policy that provides scoring preference to registered local suppliers as of the bid's due date, allowing vendors to self-identify their local status on Form B. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders can indicate their local status for potential preference. Quotations will remain binding for 90 days following the due date, and the contract will be awarded to the most responsive and responsible bidder offering the most advantageous proposal to the City. Technical inquiries should be directed to Randy Koch of the Fleet Department, while procurement-related questions should be addressed to Brian Pittelli of Purchasing Services. The procurement does not specify an exact budget range or award value, but the anticipated service volume of 1 to 10 vehicles per month suggests a flexible and potentially ongoing contractual arrangement. The City's objective is to secure a reliable service provider capable of maintaining its heavy-duty truck fleet efficiently and cost-effectively over a three-year period.