Services and Repair - Heavy Duty Trucks, Class 7 and 8

The City of Madison, Wisconsin Finance Department Purchasing Services is seeking quotations for services and repair of heavy-duty trucks, specifically Class 7 and 8 vehicles. This Request for Quotation (RFQ) was released on September 21, 2018, with responses due by October 5, 2018, at 2:00 PM CST. The Fleet agency anticipates servicing between 1 to 10 vehicles monthly and requires vendors to be located within a twenty-mile radius of Madison. Vendors must provide comprehensive repair and service capabilities, with the exception of bodywork and tire services. The City aims to establish pricing for a three-year period covering 2019 through 2021, with bidders required to submit pricing on Form A, detailing hourly labor costs for each year and offering a discount percentage on parts. Evaluation criteria will include cost, quality, workmanship, warranty, past performance, service reputation, and service capability. Quotations cannot be withdrawn for 90 days following the due date, and the award will be made to the most advantageous responsive and responsible bidder.

The solicitation includes a local vendor preference purchasing policy that provides scoring preference to registered local suppliers as of the bid due date. While no specific set-aside designations for disadvantaged enterprises are mentioned, the procurement appears open to qualified vendors meeting the geographic and technical requirements. The RFQ does not specify an exact budget range or potential award value, though the scope suggests a recurring service contract for municipal fleet maintenance. No incumbent vendors are identified, and there are no explicit requirements for integration with existing technology or infrastructure. Vendors must provide deliveries to Madison with all pricing including shipping charges and must be FOB Madison. The contract is structured to provide the City flexibility in managing its heavy-duty truck fleet maintenance needs through a competitively bid service agreement.