Services and Repair - Cars and Light Duty Trucks

The City of Madison, Wisconsin, through its Finance Department's Purchasing Services division, has issued a Request for Quotation (RFQ) for services and repair of cars and light duty trucks for the Fleet department. The procurement seeks to establish pricing for general repair and maintenance services covering approximately 1 to 10 vehicles per month, explicitly excluding body work and tire services. Vendors must be physically located within a twenty-mile radius of Madison and are required to provide hourly labor rates for each year from 2019 through 2021, along with specified discounts on parts. The City will evaluate bids based on multiple factors, including cost, quality and workmanship, warranty, past performance, service reputation, and service capability. The RFQ was released on October 17, 2018, with a submission deadline of October 24, 2018, at 2:00 PM CST, and quotes will remain binding for 90 days following the bid due date. Technical inquiries should be directed to Randy Koch at (608) 246-4542, while administrative questions can be addressed to Brian Pittelli at (608) 267-4969. Submissions may be made via email to bids@cityofmadison.com, by mail to the Purchasing Services office, or by fax to (608) 266-5948.

The RFQ includes a local vendor preference scoring advantage for suppliers registered on the City's local purchasing website as of the bid due date, which may provide a competitive edge to local businesses. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation. Pricing must be delivered with all-inclusive costs, including shipping charges, and must be FOB Madison. The City intends to award the contract to the most advantageous bidder, suggesting a flexible approach to vendor selection that goes beyond mere price consideration. While no specific budget range or award value was disclosed, the contract is structured to cover vehicle maintenance services for the City's Fleet department over a three-year period from 2019 to 2021. No information was provided about incumbent vendors or existing technological infrastructure requiring integration. Potential respondents should be prepared to demonstrate comprehensive service capabilities in automotive repair and maintenance for light-duty vehicles.