Services and Repair - Cars and Light Duty Trucks

The City of Madison, Wisconsin Finance Department's Purchasing Services is seeking a vendor for services and repair of cars and light duty trucks through Request for Quotation #4747-0-2018-BP. The procurement targets automotive repair and service work, excluding body work and tires, with an anticipated monthly service volume of 1 to 10 vehicles. Vendors must be located within a twenty-mile radius of Madison and are required to submit hourly labor rates for 2019, 2020, and 2021, along with a percentage discount on parts using Form A: Price Proposal. The RFQ was released on September 21, 2018, with a submission deadline of October 5, 2018, at 2:00 PM CST. Proposals can be submitted via email to bids@cityofmadison.com, by mail to Purchasing Services, or by fax to (608) 266-5948. The evaluation criteria will consider multiple factors including cost, quality, workmanship, warranty, delivery, past performance, and service capability. Quotations will remain binding for 90 days following the submission deadline, and the award will be made to the most advantageous responsive and responsible bidder.

The procurement includes a local vendor preference policy that grants scoring preference to registered local suppliers, which vendors should indicate on Form B: Bidder Information. While no specific set-aside designations for disadvantaged enterprises are mentioned, vendors must meet the geographic proximity requirement of being within twenty miles of Madison. The contract period is intended to cover 2019 through 2021, with pricing to be established for the full three-year term. Specific budget ranges or total contract values are not explicitly stated in the documentation. All pricing must be delivered prices including shipping charges, consistent with City of Madison Standard Terms and Conditions and the Purchase of Services Contract. Vendors should note that all prices must be FOB Madison, and the city seeks a comprehensive service solution that can reliably maintain its fleet of cars and light duty trucks over the contract period.