Service, repair, replacement, and software upgrades for the TAC Vista system, which is intergraded with a Phoenix Control negative air system

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB) No. HHS0015989 for comprehensive service, repair, replacement, and software upgrades for the TAC Vista system integrated with a Phoenix Control negative air system. The procurement seeks a contractor to provide energy computerized control system services for HVAC, lighting, utilities, and related installation, maintenance, and repair services. Bidders must demonstrate a minimum of five years of relevant experience and have fully trained personnel with at least three years of experience in the field. Key evaluation criteria will include the bidder's ability to meet specified requirements, performance delivery capabilities, and pricing competitiveness. The solicitation timeline includes critical dates: questions are due by 04/17/2025, with answers posted by 04/22/2025, and final bid responses due on 04/30/2025 at 10:30 AM. The initial contract term will run from award through 08/31/2026, with two potential one-year renewal options extending through 08/31/2028.

The contract requires comprehensive insurance coverage, including workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability insurance. Contractors must also conduct background checks and maintain appropriate professional conduct consistent with state regulations. While no specific set-aside designations are explicitly mentioned, contractors will be required to provide verifiable references and demonstrate substantial technical capabilities. The pricing structure is firm and fixed for the entire contract duration, with bidders required to submit pricing using a provided standard pricing sheet. Contractors will be responsible for ensuring full compliance with performance standards and state regulatory requirements. The solicitation does not specify a precise budget range or award value, but the comprehensive nature of the services suggests a potentially significant contract scope focused on critical infrastructure management and technological systems maintenance for the Texas Health and Human Services Commission.