Exhibit_E_HHS_Online_Bid_Room_Information.docx
DOCX document 37 KB Posted
- Solicitation number
- HHS0015989
- Issued by
- Texas
About this file
This file is an exhibit document providing instructions for the Texas Health and Human Services Commission (HHSC) regarding electronic bid submission procedures for Invitation for Bid No. HHS0015989, which concerns service, repair, replacement, and software upgrades for TAC Vista systems integrated with Phoenix Control negative air systems. Bidders may submit responses electronically through the HHS Online Bid Room or through alternative submission methods identified in the solicitation package. Questions regarding the solicitation must be directed to the Point of Contact identified in the main solicitation package, with questions due by April 17, 2025, and answers posted by April 22, 2025. Final bid responses are due on April 30, 2025, at 10:30 AM. The initial contract term runs from award through August 31, 2026, with two potential one-year renewal options extending contract performance through August 31, 2028. All bidders must submit signed documentation and any required XML Price Sheets in the specific form and manner described in the solicitation package, with failure to adhere to these requirements resulting in potential disqualification.
The HHS Online Bid Room registration process involves two steps: first, registering for the Enterprise Portal (which may require up to five business days to receive credentials), and second, using those credentials to request HHS Online Bid Room access credentials for electronic submission. Bidders should allow several days for the complete registration process to ensure timely bid submission, as late responses are not accepted. The solicitation package identifies the specific form and delivery method required for responses. Technical difficulties with the optional HHS Online Bid Room system do not constitute grounds for protesting a contract award. Bidders with existing Enterprise Portal accounts must complete a new registration using a different email address, as the system does not permit duplicate email addresses across multiple accounts. Additional resources, including tutorials and guidebooks, are available to assist bidders in using the HHS Online Bid Room platform.
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Exhibit E HHS Online Bid Room Information
HHS0015989
Bids/responses for this Invitation for Bids may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the HHS Online Bid Room.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Version 1.20 Revision Date 03/01/2024
File details come from the government source that posted it. Updated .